Project Specialist

General

Job Title

Project Specialist, Creative and Content

Job Grade

Job Profile: General Marketing Services (L: 3C)

Job Family: Marketing Services

Department

Marketing Operations

Reports to (Job Title)

Associate Director – Creative and Content Ops

Supervisory Organization

Marketing Operations

KEY RESPONSIBILITIES / MAJOR ACCOUNTABILITIES

• Support the Project Manager to plan and execute assigned projects (such as Label update, Creative derivatives / Refresh (Business-As-Usual or BAU), etc.) in collaboration with all stakeholders and cross functional teams.
• Plan resource requirements, timeline, and other logistics for the assigned projects. Assign tasks and coordinate with all involved teams for project execution.
• Track internal production process and monitor milestones for timely completion (against the plan), coordinating with Studio Operations teams, Stakeholders and Vendors to resolve issues / remove roadblocks and keep the process running smooth.
• Report project KPIs to stakeholders through various project / data tools. Create MBR (Monthly Business Review) and QBR (Quarterly Business Review) Dashboards.
• Periodically handle high-pressure work if multiple projects are running simultaneously.
• Support the Project Manager to deliver projects as per Novartis Brand standards, maintaining compliance | quality | production efficiency KPIs, hygiene metrics (Utilization / Productivity) goals, etc.
  
• Operate with a continuous improvement mindset – look for process improvement opportunities / idea and drive their implementation.
• Support the Leadership in driving site or global initiatives and perform additional tasks as agreed the supervisor.

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Minimum Experience

2 to 3 years Project Management experience with:

• A Global Capability / Operations Center with a Pharmaceutical organization, or
• A consulting organization with a Pharmaceutical client

Desirable Experience

Preferably 1 yearsexposure on workingwith US FDA.

Minimum Experience

2 to 3 years Project Management experience with:

• A Global Capability / Operations Center with a Pharmaceutical organization, or
• A consulting organization with a Pharmaceutical client

Desirable Experience

Preferably 1 years exposure on working with US FDA.

• Time Management: Strong time management and prioritization skills, ability to multi-task, able to take independent decisions in a fast-paced environment
• Analytical Skills: Strong with numbers, diligent in tracking and reporting business KPIs, and strong analytics skills

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• Language and Communication:Proficient in written and spoken English with ability to communicate clearly, succinctly across all levels in the organization
• Tech Skills: Proficient in Microsoft Office Suite, common Project Management Tools, Data / Analytics Tools, and comfortable to learn new applications / systems and apply them to improve business performance
• Problem Solving:Strong problem-solving capability, confident of having difficult conversations with stakeholders, always striving to find win-win solutions

Values and Behaviors: Strong principles and lives Novartis Values and Behaviors - Innovation, Collaboration, Courage, Integrity and Quali

• Time Management: Strong time management and prioritization skills, ability to multi-task, able to take independent decisions in a fast-paced environment
• Analytical Skills: Strong with numbers, diligent in tracking and reporting business KPIs, and strong analytics skills
• Language and Communication:Proficient in written and spoken English with ability to communicate clearly, succinctly across all levels in the organization
• Tech Skills: Proficient in Microsoft Office Suite, common Project Management Tools, Data / Analytics Tools, and comfortable to learn new applications / systems and apply them to improve business performance
• Problem Solving:Strong problem-solving capability, confident of having difficult conversations with stakeholders, always striving to find win-win solutions

Values and Behaviors: Strong principles and lives Novartis Values and Behaviors - Innovation, Collaboration, Courage, Integrity and Quali