Human Resources Administrator

Rapiscan Systems is a global leader in detection technology, providing advanced cargo and vehicle inspection systems for ports, borders, military sites, high-threat facilities, and checkpoints. Our solutions help combat terrorism, drug smuggling, illegal immigration, and trade fraud. With a wide range of scanning configurations using low-, medium-, and high-energy X-ray technologies, we deliver best-in-class imaging, reliability, and operator satisfaction.

Role Overview

We are seeking a detail-oriented and proactive HR Administrator to join our HR team in the UAE. This role plays a vital part in supporting day-to-day HR operations, ensuring smooth employee experiences, and maintaining compliance with UAE labour laws. You'll also provide administrative support across other MEA markets, contributing to a collaborative and efficient regional HR function.

Key Responsibilities

Maintain and update employee records, including contracts, personal files, leave, and attendance.

Draft and issue HR-related documents such as employment confirmations, salary certificates, NOCs, and visa letters.

Manage onboarding for new hires, including induction, documentation, and coordination with IT and office setup.

Serve as the first point of contact for employee HR queries, offering timely and professional support.

Coordinate with the PRO for visa applications, renewals, and cancellations.

Handle employee medical insurance applications and respond to related inquiries.

Work closely with the finance team to ensure accurate and timely payroll processing.

Prepare and distribute monthly payslips.

Process HR-related invoices, ensuring proper submission, approval, and follow-up.

Ensure compliance with UAE labour laws and internal HR policies.

Support HR administrative tasks for other MEA markets, including documentation, payroll data, and insurance coordination.

Bachelor's degree in Human Resources, Business Administration, or a related field.

Minimum 5 years of HR administration experience in the UAE; regional MEA experience is a plus.

Solid understanding of UAE labour law; familiarity with HR practices in other MEA countries is advantageous.

Experience with PRO services, including visa processing and government portals.

Proficient in MS Office (Excel, Word, Outlook); HRIS experience is a bonus.

Highly organized with strong attention to detail and the ability to manage multiple tasks across markets.

Professional and discreet when handling sensitive and confidential information.