Team Assistant

Role & responsibilities

• Organize and manage domestic and international travel arrangements for the key employees, including flights, accommodations, ground transportation, and visa processing.
• Coordinate visits of national and international guests including logistics, hospitality, agenda planning, and welcome kits.
• Serve as a liaison between the organization and external visitors to ensure a seamless experience.
• Plan and execute corporate meetings, off-sites, conferences, and team-building events. Coordinate with vendors, venues, and internal stakeholders for event logistics, catering, AV setup, and post-event feedback collection.
• 
  Manage the Directors calendar with utmost confidentiality and efficiency.
• Schedule internal and external meetings, appointments, and calls, ensuring optimal time utilization.
• Prepare and circulate meeting agendas and minutes as required.
• Create, edit, and format high-impact PowerPoint presentations for meetings, reviews, and conferences.
• Compile, analyze, and present data for monthly/quarterly MIS reports and business dashboards.
• Maintain and update trackers, reports, and performance metrics regularly.

Preferred candidate profile

• Bachelors degree in Business Administration or related field.
• 3+ years of experience in a similar administrative or executive assistant role.
• Excellent command over MS Office Suite especially PowerPoint, Excel (for MIS), Outlook, and Word.
• Strong organizational and multitasking skills.