Billing Manager

Job Title: Senior Manager - Billing, Projects

Reports to: Head - Projects

Location: Ashoka University Campus, Sonipat, Haryana

Experience (in years): 12-18 years

Nature of work: Full-time

About Ashoka University:https://www.ashoka.edu.in/

About Projects: The Projects Team at Ashoka University is dedicated to developing and managing the universitys world-class infrastructure. We oversee all phases of large-scale construction and development projects, from initial planning and design to execution and handover. Our goal is to create a dynamic, sustainable, and state-of-the-art campus environment that supports academic excellence and enhances the overall experience for the entire Ashoka community. We are committed to delivering projects efficiently, within budget, and to the highest standards of quality and safety

Role and Responsibilities: The Senior Manager Billing (Projects) will be responsible for managing and overseeing all billing and contract certification activities related to civil, MEP, HVAC, and infrastructure projects of Ashoka University. The role requires strong expertise in project billing, vendor invoice validation, contract compliance, and cost monitoring, with a focus on ensuring accuracy, transparency, and timeliness in all project financial transactions

Billing & Certification

• Review, verify, and certify contractor/vendor bills (civil, MEP, HVAC, interiors, landscaping, etc.) in line with BOQ, contracts, and work progress
• Monitor measurement sheets, work orders, and progress reports to validate billing claims
• Liaise with project engineers, consultants, and site teams to resolve discrepancies
• Ensure bills are processed within defined timelines to support smooth project execution

Contract & Compliance Management

• Ensure contractor/vendor invoices are aligned with contract terms and statutory requirements
• Maintain updated records of contracts, work orders, variations, and amendments
• Support contract closure, final settlements, and reconciliation

Cost Monitoring & Control

• Track project costs against approved budgets and highlight variances
• Assist in the preparation of cost reports, cash flow forecasts, and MIS for leadership review
• Support value engineering initiatives by providing data-driven insights on billing patterns and cost optimization

Coordination & Reporting

• Work closely with Finance, Procurement, and Project Managers to ensure a seamless billing and payment process
• Provide monthly billing status reports to the Projects leadership team
• Maintain an up-to-date database of certified bills, pending bills, and cash flow requirements

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Documentation & Audit

• Ensure accurate documentation of all billing activities for audit and compliance purposes
• Support internal and external audits with necessary records and clarifications

Qualifications

• Bachelors degree in civil engineering, Quantity Surveying, or related field. (Masters preferred)
• 1218 years of experience in billing, contracts, and cost control within large-scale construction/infrastructure projects
• Strong expertise in BOQ preparation, measurement sheets, rate analysis, and certification processes
• Proven experience working with consultants, contractors, and multi-disciplinary project teams
• Familiarity with ERP/project billing software will be an advantage

Skills Required

• High attention to detail with strong analytical and numerical skills
• Excellent knowledge of construction contracts, billing processes, and compliance
• Strong communication and stakeholder coordination abilities
• Ability to work under tight deadlines while maintaining accuracy
• Collaborative mindset with commitment to transparency and accountability