Admin Executive (HR & Office)

• Oversee day-to-day administrative functions, ensuring smooth facility operations across departments.
  
• Identify and coordinate new office setups, including vendor engagement, infrastructure readiness, and utilities.
  
• Manage end-to-end issuance and tracking of ID cards, access badges, seating, and parking allocations.
  
• Handle procurement and stock management of office supplies, pantry items, and operational consumables.
  
• Build and manage relationships with vendors for courier, housekeeping, maintenance, printing, office space and security services.
  
• Address and resolve employee administrative queries promptly and professionally.
  
  
• Plan, manage, and execute employee gifting initiatives for birthdays, festivals, onboarding, and milestones.
  
• Schedule and coordinate internal meetings, external vendor visits, and facility inspections.
  
• Responsible for documents and data management, supporting HR during audits with necessary evidences
  
• Organize logistics for internal events, celebrations, offsites, and corporate engagement activities.
  
• Manage travel and stay arrangements for employees, clients, and guests, adhering to budget and policy.
  
• Maintain digital and physical records of vendor contracts, assets, inventory, and service logs.
  
• Track and report admin expenses, vendor performance, and office maintenance needs regularly.
  
• Other Adhoc tasks.
  

Requirements

• Bachelors degree in business administration or a related field.
  
• 1-3 years of hands-on experience in administration or office operations.
  
• Strong knowledge of vendor management, office setup, and workplace logistics.
  
• Proficiency in Microsoft Office tools.
  
• Excellent communication, coordination, and problem-solving abilities.
  
• Ability to multitask, prioritize, and take ownership of processes with minimal supervision.
  
• Willingness to travel locally for office and vendor-related activities. Also, other business activities related travel