Project Coordinator (Asana, Monday.com, Smartsheet Experience)

NEED ONLY ARIZONA RESIDENTS.

ONLY W2

SOAZ # 5143 - Project Coordinator (Local Only/Mostly Onsite)

Key Duties and Responsibilities:

• -Lead and manage IT projects through their entire lifecycle, ensuring they meet scope, timeline, and budgetary requirements.
• -Develop and maintain project plans, including resource allocation, project schedules, milestones, and timelines.
• -Agile/Waterfall Methodology Knowledge: Apply appropriate project management methodologies (e.g., Agile, Waterfall, Hybrid) based on project needs and team structure.
• -Coordinate communication between internal teams and stakeholders to ensure alignment on project goals, updates, and deliverables.
• 
  -Manage stakeholder relationships and expectations, ensuring all parties are aligned and informed of project progress, risks, and any required adjustments to the scope, timeline, or resources.
• -Application Management: Manage tickets for Upkeep & Maintenance submissions, ensuring tickets are correctly logged in project management systems.
• -Manage IT process documentation, ensuring it is up-to-date and accessible to teammates and leadership.
• -Prepare and deliver project reports, presentations, and status updates for stakeholders and leadership, ensuring transparency in project progress.
• -Ensure allocated developer resources have clear user stories, requirements and acceptance criteria: Verify that all necessary information is provided to support their work and prevent delays or confusion.
• -Identify and mitigate project risks, proactively addressing any issues that could impact project deliverables, timelines, or budget.
• -Oversee change management processes, ensuring scope changes, timeline shifts, and budget modifications are appropriately documented and communicated to stakeholders.
• -Leverage Asana for task management and documentation tracking, ensuring that tickets and tasks related to documentation updates are logged, assigned, and tracked through to resolution.
• -Stay Current on training materials, to ensure competency on new processes, technologies or required agency standards.
• -Post-Implementation Support/Transition: After the project is completed, the IT PM should ensure there is a smooth transition to ongoing support or operations.
• -Facilitate meetings, including project kickoffs, status updates, and post-mortems, ensuring agendas are set, minutes are taken, and action items are tracked and centrally stored.
• -Ensure project documentation is organized, easily accessible, and properly archived for future reference and compliance purposes.
• -Foster team collaboration, resolving minor conflicts within the project team and encouraging positive communication to maintain project momentum.

Required Skills

• Experience with planning, coordinating, and managing IT projects, from initiation to completion
• Managing tasks and tickets in Asana or any other PM tools such as Monday.com ClickUp, Smartsheet, ensuring proper tracking, task documentation and resolution

Preferred Skills

• Working closely with stakeholders and cross-functional teams
• Agile/Waterfall Methodology Knowledge
• Manage IT process documentation, ensuring it is up-to-date and accessible to teammates and leadership