Project Coordinator (Operations & Admin)

Role & responsibilities

We are seeking a detail-oriented Project Coordinator to manage the operational heartbeat of our research projects. You will be responsible for ensuring that the gap between high-level research goals and daily execution is bridged through meticulous task monitoring, financial organization, and stakeholder communication.

Key Responsibilities

1. Project Monitoring & Reporting

• Daily Tracking: Monitor daily tasks across research teams to ensure milestones are met.
• Stakeholder Updates: Create and present detailed progress reports for Project Managers and senior faculty.
• Communication Hub: Serve as the primary point of contact for internal team members, ensuring clear information flow regarding project shifts or deadlines.

2. Financial & Document Management

• Bookkeeping: Perform essential billing, bookkeeping, and budget tracking tasks for project funds.
• Record Keeping: Organize and maintain a digital and physical repository of invoices, contracts, and financial files for easy audit access.
• Procurement: Manage the ordering of necessary office and lab supplies to ensure zero downtime for researchers.

3. Logistics & Coordination

• Meeting Management: Plan and schedule internal reviews, stakeholder meetings, and workshops.
• Event Logistics: Coordinate the physical and digital logistics for project-related seminars or guest visits at the LTRC at IIIT-H campus.

Preferred candidate profile

EducationBachelors degree in Business, Commerce, any, or a related field.

ExperienceMinimum 1 year in an operations or administrative coordination role.

Financial Literacy:Basic understanding of billing, invoicing, and bookkeeping; experience with GST or academic grants is a plus.

Communication:Strong command of English; ability to distill complex project updates into clear, concise reports.

Organization: Expert-level file management and ability to multitask in a fast-paced research environment.