Scientific Event Coordinator

Role & responsibilities

: Scientific Event Coordinator

Position: Scientific Event Coordinator Experience Required: 23 years Location: Churchgate, Mumbai

Type: Full-time

About the Role

We are seeking a proactive and detail-oriented Scientific Event Coordinator to manage and execute end-to-end event operations for GLOBAL SCIENTIFIC PLATFORMS. The candidate will be responsible for coordinating scientific, academic, and professional events—ensuring smooth planning, logistics, faculty/speaker management, and stakeholder communication.

Key Responsibilities

• Plan, organize, and manage scientific conferences, symposia, workshops, and webinars for GIBS & FEPPA.
• Develop and maintain the yearly activity calendar, including conferences, webinars, workshops, and academic programs.
• Coordinate with doctors, faculty, speakers, sponsors, and delegates for seamless participation.
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  Handle event logistics including venue finalization, vendor management, registrations, travel, and hospitality.
• Prepare and maintain event schedules, faculty introductions, PPTs, and promotional material.
• Manage end-to-end communication with stakeholders (emails, calls, updates, reminders).
• Oversee digital promotions (social media, email campaigns, website updates) and ensure brand visibility.
• Track budgets, payments, and ensure cost-effective execution.
• Maintain event documentation – trackers, reports, yearly calendar, post-event feedback, and evaluations.
• Work closely with internal teams and committees to ensure timely execution of tasks.
• Troubleshoot issues during events and ensure a smooth delegate & faculty experience.

Required Skills & Qualifications

• Graduate/Postgraduate in Life Sciences, Healthcare Management, Event Management, or related fields.
• 2–3 years of experience in event coordination (preferably scientific/medical events).
• Strong organizational and multitasking skills with attention to detail.

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Get Hired
• Excellent written and verbal communication skills.
• Proficiency in MS Office, Excel, PowerPoint; familiarity with digital tools for webinars & event management.
• Ability to work under pressure, manage deadlines, and coordinate with multiple stakeholders.
• A proactive, professional, and team-oriented approach.

What We Offer

• Opportunity to work on prestigious global events like GIBS & FEPPA.
• Exposure to leading scientists, doctors, and healthcare professionals.
• A dynamic and collaborative work environment.
• Growth opportunities within the field of scientific and academic event management.

Preferred candidate profile