Executive Administrative Assistant

Executive Administrative Assistant

Location: Bengaluru

Notice Period: Immediate - 15 Days

Exp: 8 Years

Job Scope & Responsibilities:

• Calendar Management – scheduling all level meetings, work on conflicts conference room booking

• Space coordination- Seating/Location Management for entire team, assignment of seats, internal movements

• Inventory management- Raising Purchase orders, maintaining data sheets of Assets, manage /assigning procurement of goods and services including computer equipment and peripherals and managing WFH shipment tool.

• Team Building Event- Organizing Morale events, purchases of goodies, organizing off sites, training events

• New hire onboarding and off boarding.

• Handling Human Resource tool, Recruiting Tools, Finance Tools

• Exec visits end-to-end management.

• Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)

• Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions

• Executive Support to Managers with respect to end-to-end Travel/Raising Expenses, attending to their requests.

Required Skills:

• Dedicated, highly responsible & accountable.

• Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate.

• Effective verbal and written communication skills required.

• Creative

• Adaptable to changing environments.

• Respectful/Great attitude/behavior skills while working with the team and during interactions.

• Ability to accommodate different working styles, maintain high integrity, confidentiality, and excellent customer service skills.

• Should be caring and sensitive to teams needs and helping them.

• Able to stretch.

• Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations.

• Passionate about learning, helping and supporting the Team.

Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint, Copilot, AI etc.