Administrator - Office Management

Job description / Role

Job Type
Full Time

Job Location
Dubai, UAE

Nationality
Any Nationality

Salary
Not Specified

Gender
Not Specified

Arabic Fluency
Not Specified

Job Function
Administration & Secretarial

Company Industry
Property & Real Estate

Overview

Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.

We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of international property awards along with strategic partnerships with companies such as Wyndham Hotel Group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.

To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award-winning sales and marketing tools, a state of the art showroom featuring Dubais only virtual helicopter tour and endorsements from a number of international sporting celebrities.

Job summary:

We are looking for a reliable and proactive office administrator to join our team. The ideal candidate will be responsible for providing administrative support, ensuring the smooth running of the office, and maintaining a positive and productive work environment.

Daily responsibilities of the office administrator include but are not limited to the following:

• Active member of the fire marshall team.
• Active member of the first aider team.
• Assists in office refurbishments, office relocations and seating re-arrangements.
• Prepare purchase requests, purchase orders and payment vouchers for office-related suppliers.
• Maintaining all office-related folders, trackers and inventories.
• Assist in handling office maintenance issues (AC related issues, equipment for repair).
• Responsible for ordering, distributing, and arranging the office stationery.
• Responsible for ordering food for the clients, daily water supply, weekly pantry supplies and cleaning materials and supplies.
• Track and schedule AMCs of office-related suppliers (pest control, AC, water filter, air freshener).
• Source suppliers for office requirements (table, chairs, equipment).
• Monitor the maintenance of the AED machines (battery, adult and pediatric pads).
• Assist in replenishing first aid kit supplies.

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  Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
• Arrange uniforms and name badges for the drivers, handyman, office help, pantry assistant and doormen.
• Assist with parking access for the visitors and drive-in clients by calling the building management/security.
• Report concerns or issues related to the common areas such as toilets, corridor, staircase and parking.

Desired skill & expertise

Qualifications:

• Bachelors degree in business administration or a related field.
• Proven experience as an office administrator, office assistant or similar role.
• Knowledge of office management systems and procedures.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and independent.
• Proficiency in Microsoft Office Suite and other office software.
• Fluent in English.
• UAE national.

About the Company

The First Group is a British-owned international property development company based in Dubai. The focus is on delivering innovative overseas property developments and solutions to meet the demands of the international property investment market.

As an emerging property market specialist and one of the region\\s leading independent serviced residential and commercial building developers, The First Group prides itself on offering clients quality off-plan developments, unrivalled services and pioneering products for the finest investment opportunities in Dubai and the Northern Emirates.

With over 20 years\\ experience in the international property market and unparalleled commitment to excellence in all areas, including construction, design, finish and service, choosing to invest with The First Group offers a reliable and secure investment in one of the world\\s most lucrative property markets.