Sr. Associate / Manager - Admin

Job Overview:

ting, a dynamic and creative agency, is looking for an organized and proactive Asst. Manager Admin to join our team in Chennai. The successful candidate will be responsible for supporting the smooth daily operations of the agency, managing office administration, coordinating events, and ensuring an efficient and productive working environment for all employees

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Key Responsibilities

Office Administration

• Oversee day-to-day office operations, including managing office supplies, equipment, and general upkeep
• Maintain records of office-related documents such as receipts, and employee attendance
• Coordinate with external vendors and service providers for office maintenance and repairs

Employee Support

• Assist employees with administrative tasks, including travel arrangements, scheduling meetings, and handling workstations
• Manage the onboarding process for new employees, including preparing workstations, issuing ID cards, and setting up necessary tools

Event Coordination

• Plan and execute internal events, such as team meetings, company-wide gatherings, and celebrations
• Support team members with logistics for external client events and shoots when necessary

Facilities Management

• Ensure the office environment is clean, safe, and organized for employees
• Oversee seating arrangements, ensuring a comfortable and collaborative workspace
• Manage communication with building management and security teams as neede

Inventory & Asset Management

• Maintain and update records of company assets, including laptops, furniture, and software licenses
• Monitor and manage inventory levels of office supplies, stationery, and pantry stock, ensuring timely replenishment

Vendor Management

• Liaise with vendors for office supplies, courier services, and catering service
• Negotiate contracts and ensure timely payments to service providers

Key Requirements

• Education: Bachelors degree in Business Administration, Management, or a related field
• Experience: 1-2 years of administrative or office management experience

Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills in English.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic accounting tool
• Ability to work independently and handle confidential matters with discretion

Personal Attributes

• High attention to detail
• Problem-solving and proactive attitude
• Team player with a collaborative mindset