Finance Associate Hotel & Travel Reconciliation (WFH)

Job Title:

Finance Associate -Hotel & Travel Reconciliation

Key Responsibilities:

1. Hotel Bill / Folio Reconciliation

• Review hotel folios and match them with reservations and internal booking records.
  
• Identify discrepancies such as incorrect charges, missing folios, or duplicates.
  
• Proactively follow up with hotels to obtain missing folios or clarify inconsistencies.
  
• Raise and track disputes with hotels for incorrect or unauthorized charges until resolution.
  

2. Brex Transaction Management

• Review and classify Brex card transactions on a daily basis.
  
• Assign hotel charges and expenses to the correct client, project, or cost center.
  
  
  
• Ensure supporting documents (folios/invoices) are attached to every transaction.
  

3. Reporting & Financials

• Prepare weekly and monthly reconciliation reports summarizing charges, disputes, and settlements.
  
• Generate client-level reports with billing allocations and reconciled charges.
  
• Support finance leadership with consolidated financial data.
  

4. Vendor & Client Coordination

• Coordinate with hotels/vendors for timely invoice sharing and dispute resolution.
  
• Partner with client-facing teams to provide clarity on reconciled charges or pending issues.
  
• Maintain a structured escalation process for delayed or unresolved hotel responses.
  

5. Compliance & Process Improvements

• Ensure all reconciliations and reports comply with internal policies and external standards.
  
• Recommend and support improvements in reconciliation and reporting workflows.
  
• Maintain proper documentation for audits and internal reviews.
  

Additional Requirements:

• Must be available for remote work with reliable internet access.
  
• Must be able to work US time zone hours (night shift IST).
  
• Immediate joiners or candidates available within short notice preferred.