Executive Assistant

Greetings from Tzar Genomics India Pvt Ltd!

We are hiring for Group Executive Assistant (GEA)

The Group Executive Assistant (GEA) will provide high-level administrative and organizational support to the executive leadership team. This role is unique in that it not only supports senior executives directly but also collaborates with and assists the existing executive assistants to ensure seamless coordination across the group. The GEA will act as a central point of contact, helping streamline processes, manage priorities, and foster effective communication across the executive office

Role & responsibilities

• Executive Support
• Manage complex calendars, mailbox, schedule meetings, and coordinate travel and stay arrangements for senior leadership
• Prepare agendas, presentations, and briefing materials for executive meetings
• Handle confidential information with discretion and professionalism
• Collaboration with Existing Executive Assistants
  
• Provide backup support during peak workloads, absences, or overlapping priorities
• Assist in coordinating cross-functional executive schedules to avoid conflicts
• Share best practices and contribute to a collaborative, efficient EA team environment
• Operational Coordination
• Track and follow up on key deliverables, deadlines, and action items across the executive office
• Support organization-wide initiatives, events, and projects requiring executive involvement
• Liaise with internal and external stakeholders to ensure smooth communication flow
• General Tasks
• Maintain organized filing systems (digital and physical) for executive documents
• Draft correspondence, reports, and communications on behalf of executives
• Monitor expenses, budgets, and approvals related to executive activities

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Preferred candidate profile

• Bachelors degree preferred; equivalent experience considered
• Proven experience (5+ years) as an Executive Assistant or in a similar high-level administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills (written and verbal)
• Proficiency in MS Office Suite, calendar management tools, and collaboration platforms.
• Ability to work under pressure, prioritize effectively, and maintain confidentiality.
• Collaborative mindset with the ability to support and coordinate with multiple assistants.
• Team-oriented, with a willingness to step in and assist wherever needed.

Work Location - Mumbai (Work from Office)

Interested candidates can email the cv's on ankita.bagul@tzarlabs.com