PF Accounts

Job Purpose
To support SH Accounts in optimizing and analyzing manufacturing cost by preparing costing reports, analyzing actual manufacturing costs with respect to budget, last month, last year and with other group companies. Prepare variance analysis report of manufacturing fixed overheads and variable overheads with respect to budgeted cost and finding area of improvement for the Unit. Preparation of other periodic financial reports to comply with the requirement of quarterly, half yearly and yearly closing of books and submission of various details to the Auditors.
Job Context & Major Challenges
Job Context: UltraTech Cement Ltd. is the largest manufacturer of grey cement, Ready Mix Concrete (RMC) and white cement in India. The company has consolidated capacity of 116.75 Million Tons Per Annum (MTPA)* of grey cement. UltraTech Cement has 23 integrated plants, 1 clinkerisation plant, 26 grinding units and 7 bulk terminals. Sewagram Cement Works was acquired by UltraTech Cement Limited from erstwhile M/S Jaiprakash Associated Limited in the year 2015. The plant was commissioned in 2009 and has a clinker capacity of 3.63 MTPA and cement capacity of 3.1 MTPA. The Unit has mines with limestone reserve of 623.40 MT, a captive jetty, a desalination plant that can filter around 6600 KL of water every and two captive power plant of combined capacity of 57.5 MW and there is no Board Power available. The plant also has an environmental cell which monitors air and water quality, audits, and conducts marine ecological studies and environmental studies of mines and nearby villages.
Sewagram has always maintained high level of operational performance and stands tall, as a symbol of Sustainable Industrial Development. Today, unit is acknowledged as one of the most efficient, vibrant, productive, profitable, technologically updated and state-of-the-art unit of Sewagram Birla Groups UltraTech Cement Business.
The focus area for Job holder is to ensure proper accounting of various expenses in the system and compile financial data for timely closing of accounts and complying with statutory requirements and Insurance activities ,capitalization related activities, fund planning activities, salary and wages payment , bank reconciliation. The position is also responsible for providing timely and accurate information to Management for taking strategic decisions, co-ordination with CFD,UKSC and P&B cell for report /information required and will be responsible for handling various audits (Internal/External).
Major Challenges: -

• To improve Financial awareness of employees to utilize new and existing software with accuracy mentioning proper GL Code, Cost Centre, budget forecast and expenses.
• To resolve quarry raised by UKSC team instead of sent all required documents.
• Ensuring accuracy/ timely compliance in view of the high volume of transactions.
  

Key Result Areas
KRA (Accountabilities) (Max 1325 Characters)Supporting Actions (Max 1325 Characters)
KRA1 Accounting
Implement established and approved accounting system to ensure financial discipline, to prevent irregularities and fulfill statutory requirements. -Monitor and scrutinize the accounting activities of the Unit.

• Review of accounts related to Cash, Bank, Inter-Unit, Loans, expenses, Fixed assets, and parties.
  
• Identification and coordination for correction of accounting done by UKSC team.
• Performing monthly/quarterly/annual closing related activities of general accounts.
• Authenticate financial JVs, Block JVs Cash & Bank vouchers, TA bills statements, update & review Income Tax.
• Interact with stakeholders (inside & outside Unit) and reply to their queries.
• Daily coordination & review of fund requirements with UKSC.
  

KRA2 Preparing Flash & Weekly Costing Report -Prepare weekly Flash cost report.

• Coordinate for Provision data for the month from all the departments of the Unit.
• Prepare reports of collected provision from various departments, analyzing and summarizing data for preparation of MIS.
• Trial balance scrutiny on monthly basis, to ensure proper booking of expenses.
• Ensure suppliers account reconciliation and short out issues related to bill passing with coordination of various departments of the Unit.
• Adoption of best practices by team members.
  

KRA3 Preparing Flash & Weekly Costing Report
Accounting of UCWF (CSR expenses) other entities like ABPS, etc. -Ensure timely preparation of Budget of all entities.

• Bill passing and payment of UCWF related activities.
• Monitor fund planning of all the entities.
• Review of transactions of all the entities and suggest scope of improvement.

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KRA4 Focus on SHE (Safety, Health & Environment) along with Sustainability initiatives -Ensuring 100% compliance of all safety standards and all applicable recommendations related to their concerned area.

• Educating team about I know my job, I know the hazards associated with my job and I applied control measures & I escalate to my senior among manpower deployed in sections/department manpower including peer, WB & CL manpower
• Timely conducting scheduled SO round and reporting of -accidents, incidents and near misses on occurrences in the area of concern in system.
• Active participation in safety training, safety sub committees, standard champions meeting and any safety event.
• Ensure good housekeeping, limited use of power, no leakage of water, oil, air etc. and reporting concerned if any abnormalities for corrective action.
• Adhering of all safety precautions on the site and off the site
  

Replicating good practice for saving environment for long run sustainability and creating awareness among manpower to save guard natural resources.
KRA5 Ensuring IMS & WCM Compliances -100% Adhere ABOEF related activity like Kaizen, OPL, Suggestion, Good to find as per defined target.

• Assigning & Implementation of all approved suggestions
  

BCE & 5S score of concern GRTs.

• Developing of New Model area and sustaining current model area.
• Ensure to conduct quarter audit by cross function GRT team.
• Ensuring documentation and conformity to IMS & ISO standards.
• Encouraging teams to actively participate in IMS and WCM activities.
  

KRA6 Vendor/Supplier Clearing Incase of fuel advance payment made to suppliers after receiving of material and bill passed adjust the advance against bill pass and nullify the supplier account.