Administrator (Maternity Cover)

Department
School for Business and Society
Salary
28,778 - 32,080 a year
Grade
Grade 4
Contract status
Fixed term
Hours of work
Full-time
Based at
University of York campus (with some remote working options available)
Posted Date
27/03/2026
Apply by
10/04/2026
Job Reference
14875
Documents

• 14875.pdf (PDF, 202.4kb)
  

Role Description
Department
The School for Business and Society is one of the largest academic units at the University of York. Housed in the Church Lane Building, this innovative merger between the York Management School and the Social Policy and Social Work Department brings together almost 300 academic and professional support staff.
Working under the line management of the Admin Coordinator, you would provide a responsive, proactive and high-quality administrative service, across a range of tasks and activities within the School. As a busy and varied role, you will work closely with a variety of stakeholders across SBS and the University. You will be expected to provide a high level of customer service at all times, with a friendly, approachable, can-do attitude. You must be able to work flexibly and accurately, under pressure and to tight deadlines - both independently and as part of the team. As a flexible role, you may be required to support colleagues within the team during periods of high activity or staff absence.
The role is offered on a full-time, fixed term basis for 12 months as a maternity cover.
Role

• Transactional HR activities including recruitment, induction, contract changes, absence monitoring, leavers, casual workers etc for the School. Liaising with appropriate staff both within the School and central HR when required.
• Transactional finance activities, such as processing expense claims, raising purchase orders etc in line with process and policy.
• Provide excellent customer service to all stakeholders, answering queries and resolving problems timely.
• Work collaboratively with various stakeholders across SBS and the University, such as central HR and Finance.
• Contribute to the ongoing improvement and development of SBS/University processes and systems, to improve efficiency and effectiveness.
• Work proactively as part of a team, providing support in times of high workload and/or staff absence.
  

Skills, Experience & Qualification Needed

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• Level 2 qualifications or equivalent professional experience.
• Experience of working in a varied administrative role in a busy office within a large complex organisation
• Excellent teamwork and interpersonal skills, with the ability to demonstrate flexibility and adaptation to changing needs
• A professional and thorough approach to work, with an eye for detail and experience of providing excellent standard of customer service
• Highly motivated, able to learn quickly and work independently with the ability to remain calm under pressure and work to tight deadlines
• Able to respect/maintain confidentiality and treat sensitive issues with tact and diplomacy
  

Interview date: To be confirmed
For informal enquiries: please contact Vikki Withers [HIDDEN TEXT]
The University strives to be diverse and inclusive a place where we can ALL be ourselves.
We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.
We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork
As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum (essential) criteria for each position will be offered an interview. Read more about the University of Yorks commitments under the Disability Confident scheme.