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Job Description
We are seeking a detail-oriented and proactive Manager Administration to oversee and streamline our administrative operations, with a strong focus on travel coordination, inventory management, procurement, and vendor relationships. The ideal candidate will ensure organizational efficiency, cost-effectiveness, and compliance with company policies.
Key Responsibilities
What We Offer
Join a small, ambitious, and international team and enjoy the following benefits:
Key Responsibilities
- Travel Management: Plan, book, and manage travel arrangements for employees including flights, accommodation, and transportation. Ensure compliance with internal travel policies and cost-efficiency in bookings.
- Visa Coordination: Oversee the end-to-end visa application process. Ensure all necessary travel documentation is complete and compliant with international regulations for employee travel.
- Inventory Management: Monitor inventory levels, track consumption patterns, and ensure appropriate storage and maintenance. Implement strategies to optimize stock control and reduce wastage.
- Vendor Supplier Coordination: Liaise with suppliers for timely procurement of goods and materials. Negotiate pricing, service terms, and maintain strong supplier relationships to ensure quality and timely delivery.
- Asset Management: Maintain accurate records of company assets including machinery, equipment, and supplies. Ensure proper tagging, servicing, and accountability of all assets.
- Procurement Oversight: Lead the procurement lifecycle vendor selection, evaluation, contract negotiation, and purchase order approvals while ensuring timely delivery and quality assurance.
- Budget Management: Develop and manage budgets related to travel and administrative procurement. Track expenses, identify cost-saving opportunities, and ensure alignment with organizational financial goals.
- Reporting Analysis: Prepare regular reports on travel expenses, inventory usage, and procurement trends. Use data to support strategic decision-making and process improvements.
- Bachelors degree in Business Administration, Operations, or a related field (Masters preferred).
- Minimum of 35 years of relevant experience in administration, procurement, or facility management.
- Strong negotiation, organizational, and multitasking skills.
- Proficient in MS Office and inventory/travel management software.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage a cross-functional team.
Looking to get Placed? Try our Placement Guarantee Plan
What We Offer
Join a small, ambitious, and international team and enjoy the following benefits:
- Competitive salary and benefits package (ESOP)
- Key role in shaping a fast-growing climate tech startup
- Support for learning & professional development
- A culture of undogmatic, unbureaucratic creativity and collaboration
Skills
Asset ManagementInventory ManagementReportingStockIf an employer asks you to pay any kind of fee, please notify us immediately. Jobaaj does not charge any fee from the applicants and we do not allow other companies also to do so.
Important dates & deadlines?
Application Deadline
14 Jun 25, 06:34 PM IST
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