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Job Description
Role Summary
The Payroll Specialist will be responsible for end-to-end payroll processing and statutory payroll compliance for India operations. This role requires strong hands-on payroll execution, deep understanding of Indian payroll laws, and close coordination with HR, Finance, and external consultants to ensure accurate, timely, and compliant payroll delivery.
Key Responsibilities
Mandatory
The Payroll Specialist will be responsible for end-to-end payroll processing and statutory payroll compliance for India operations. This role requires strong hands-on payroll execution, deep understanding of Indian payroll laws, and close coordination with HR, Finance, and external consultants to ensure accurate, timely, and compliant payroll delivery.
Key Responsibilities
- Payroll Processing
- Execute end-to-end monthly payroll including:
- Salary processing
- New joiners, exits, F&F settlements
- Variable pay, incentives, bonuses
- Ensure accurate calculation of:
- Earnings, deductions, reimbursements
- Leave encashment, gratuity, notice pay
- Process payroll within defined timelines with zero tolerance for errors
- Prepare payroll outputs for review and approval (pay registers, summaries, variance explanations)
- Payroll Statutory Compliance (Core Requirement)
- Handle India payroll statutory compliances, including:
- PF (Provident Fund) – calculation, challans, ECR filing
- ESI
- Professional Tax
- Labour Welfare Fund
- Income tax (TDS on salary) – computation, reconciliation, quarterly returns (24Q), Form 16
- Ensure statutory payments and filings are accurate and within due dates
- Maintain reconciliation between:
- Payroll registers
- Statutory filings
- Finance / GL postings
- Coordinate with tax / payroll consultants and monitor work done by them
- Payroll Accounting & Controls
- Coordinate with the team for:
- Payroll journal entries
- Salary and statutory accruals
- Balance sheet reconciliations (PF, ESI, TDS payable, provisions)
- Support monthly close by providing payroll schedules and explanations
- Maintain audit‑ready payroll documentation and support internal/external audits
- Compliance Monitoring & Risk Management
- Track changes in:
- Labour laws
- Income‑tax rules
- Payroll‑related notifications
- Proactively flag compliance gaps and risks
- Assist in implementing changes due to:
- New labour codes
- Policy updates
- System changes
- Payroll Systems & Process Improvement
- Work on payroll tools / portals (ADP)
- Ensure master data accuracy and access controls
- Support parallel runs, migrations, or payroll vendor transitions
- Document payroll SOPs and strengthen process discipline
- Employee & Stakeholder Support
- Handle payroll‑related employee queries professionally
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- Ensure queries are resolved through defined channels (shared mailbox / ticketing)
- Coordinate with HR for data accuracy (CTC, benefits, exits)
Mandatory
- Strong Indian payroll compliance knowledge
- Hands‑on experience in salary structuring and TDS computation
- Ability to interpret payroll‑related provisions of Income‑tax Act and labour laws
- High attention to detail and control mindset
- Experience working with payroll vendors or shared service models
- Exposure to payroll audits
- Experience in multi‑location payroll
- Bachelors degree in Commerce / Finance / Accounting (CA‑Inter / MBA preferred but not mandatory)
- 3–6 years of hands‑on payroll and payroll compliance experience
- Experience in a professional services / corporate environment preferred
- Payroll processed accurately and on time, every month
- Zero statutory delays or penalties
- Clean payroll reconciliations and audit observations
- Strong ownership, minimal follow‑ups, and high process discipline
Skills
AccountingBalance Sheet ReconciliationsStatutory ComplianceCompliance MonitoringGlJournal EntriesPayroll AccountingPayroll ProcessingReconciliationsProcess ImprovementReturnsBalance SheetCaFinanceReconciliationIf an employer asks you to pay any kind of fee, please notify us immediately. Jobaaj does not charge any fee from the applicants and we do not allow other companies also to do so.
About Company
Weaver is a national accounting firm serving public and private companies as well as individuals and non-profits. Weaver has a team of specialists dedicated to providing proactive, technically sound guidance and seamless client service. Weaver’s services go beyond traditional accounting to include tax, assurance, advisory, risk advisory, transaction advisory, IT advisory, energy compliance, forensics and litigation support, and wealth management services.
Important dates & deadlines?
Application Deadline
02 Jul 26, 01:28 PM IST
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