Accommodation Administrator

Job description / Role

Remarkable people, trusted by clients to design and advance the world.

The role

This is an exciting opportunity for an experienced Accommodation Administrator with a proven track record in site administration within budget, and according to quality and safety standards for a high-profile client.

Our clients and projects

Woods Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects: delivered to high profile clients across the energy sector
• Commitment to diversity and inclusion: we are an organization actively committed to diversity and inclusion across our business
• Competitive remuneration package: with regular reviews to ensure we are rewarding at the right level in line with the market
• Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
• Group life and personal accident insurance: the company provides life assurance coverage
• End of service gratuity: in line with UAE labor law, all employees are eligible for an end of service benefit
• The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
• Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years service of our employees at 5 year service milestones
• Commitment to continued professional development: development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy transition academy: join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

The key objectives for this role are:

To manage and coordinate company-provided accommodation facilities, ensuring proper allocation, maintenance, compliance, and welfare standards for employees and subcontractors.

Responsibilities

Accommodation management

• Allocate rooms to employees as per company policy
• Maintain updated accommodation occupancy records
• Coordinate check-in and check-out processes
• Ensure proper segregation and room standards (as per project/client requirements)

Camp & facility coordination

• Liaise with camp operators and facility management teams
• Monitor housekeeping, cleaning, and hygiene standards
• Ensure compliance with HSE and municipality regulations
• Conduct routine inspections of rooms and common areas

Documentation & reporting

• Maintain accommodation database and room allocation logs

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• Prepare monthly occupancy reports and cost reports
• Track camp capacity versus manpower mobilization plans
• Maintain employee accommodation agreements and records

Employee welfare support

• Address employee accommodation complaints and resolve issues
• Coordinate maintenance requests (AC, plumbing, electrical, etc.)
• Ensure adequate utilities supply (water, electricity, internet)

Vendor & contract coordination

• Coordinate with accommodation providers and landlords
• Monitor camp service contracts and invoices
• Verify bills against occupancy reports before submission to accounts

Compliance & HSE

• Ensure adherence to UAE labor law accommodation standards
• Support HSE inspections and audits
• Implement emergency response procedures within accommodation facilities

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you dont match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the worlds most critical challenges.

Expected:

• 4-7 years of experience in site-based accommodation administration, preferably within oil & gas, construction, or remote infrastructure projects
• Strong organizational and coordination skills with the ability to manage large-scale housing logistics
• Bachelors degree in business administration, hospitality management, human resources, or a related field
• Familiarity with camp management software, visitor management systems, and basic HSE protocols
• Proficiency in MS Office Suite (especially Excel) and reporting tools
• Strong attention to detail and creativity
• Good communication skills and the ability to liaise with contractors, service providers, and multi-cultural workforce

About the Company

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.