Administration Head

The HeadAdministration (Plants) will lead and streamline administrative operations across all manufacturing units, ensuring infrastructure readiness, security, safety, cost optimization, and workforce discipline. This role demands strong leadership in managing plant facilities, contract services, transportation, canteen, security while fostering a culture of operational discipline, safety, and high morale.

This role is ideal for a Retired Defense Officer with a strategic mindset, operational discipline, and the ability to handle multi-plant administrative responsibilities efficiently.

A.Areas of Responsibility

1. Administrative Leadership

• Lead the overall plant administration across multiple manufacturing sites.
• Establish standardized administrative processes for infrastructure, safety, logistics, and workforce services.
• Act as the nodal point for all plant-related administrative escalations and coordination.

2. Security & Safety Management

• Ensure comprehensive security protocols across plants (physical, electronic, and personnel).
• Coordinate with security agencies and ensure zero breach of safety norms.
• Implement and monitor fire safety, emergency response, and disaster management systems.

3. Infrastructure & Facility Management

• Oversee upkeep, maintenance, and modernization of plant buildings, utilities, roads, canteens, hostels, and rest areas.
• Drive energy optimization, facility audits, and modernization initiatives.
• Ensure preventive maintenance schedules and compliance with statutory standards.

4. Vendor & Contract Management

• Manage contracts for housekeeping, security, transport, catering, waste disposal, and maintenance vendors.
• Conduct vendor performance audits and ensure cost-effective, quality service delivery.

5. Transport, Travel & Logistics

• Oversee company transportation for staff, material movement, and inter-plant logistics.
• Ensure route safety, cost control, and optimal vehicle utilization.
• Coordinate guest travel, accommodation, and logistics for senior management visits.

6. Employee Services & Welfare

• Manage canteen, restrooms, medical, and recreation facilities ensuring hygiene and employee comfort.
• Ensure high satisfaction levels through effective welfare services and prompt issue resolution.
• Partner with HR for welfare and engagement initiatives at plant level.

7. Discipline & Administration Control

• Maintain plant discipline, attendance, and behavioral standards in line with company policies.
• Conduct periodic inspections and enforce code of conduct compliance across all plants.

8. Cost Efficiency & Budget Management

• Prepare and monitor annual administrative budgets for all plants.
• Drive cost optimization initiatives without compromising service quality and compliance.

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9. Technology & Continuous Improvement

• Drive digital systems for visitor management, asset tracking, and maintenance logs.
• Promote a culture of continuous improvement, safety awareness, and operational excellence.

B.Additional Desired Attributes

• Preference for candidates who are at an active career stage, with the energy and agility required to manage extensive on-ground operations and multi-location responsibilities.
• Prior experience involving frequent travel across geographically dispersed plant locations will be a strong advantage.
• Strong digital orientation with working knowledge of modern administrative systems, technology platforms, and automation tools.
• Reasonable awareness of emerging digital and AI-enabled trends relevant to administration, facilities management, and operational efficiency.
• High level of integrity, discipline, leadership presence, and stakeholder management capability

C.Key Result Areas (KRAs):

Objective

KRA

KPI

Infrastructure Upkeep