Support- SCM Documentation

Form

Job Role : Support-Support Documentation

Departments: SCM

Job Code

Location: Remote

Reports To : Manager Inbound Logistics

Key Stakeholders (Option depending upon the role): Frequency (Occasional/Frequent/Continuous)

1: Job Purpose Statement (Summarize in one/two statements why this job exists, and the contribution makes to the overall business of the company).

We are seeking a meticulous and efficient Accounts Payable Specialist to manage our vendor bill processing. This remote position is crucial for ensuring the timely and accurate payment of our companys obligations. The ideal candidate will have a strong understanding of accounts payable processes, excellent attention to detail, and the ability to work independently in a virtual environment.

2: Organisational Relationship (Provide an organisational chart which illustrates the role structure above and below and parallel to this position).

3: Duties & Responsibilities (List in the order of importance the duties & responsibilities of this job)

Decision Making Authority (This will be for every job allocated to the individual)

Refer to the Decision making box for detail information

• Bill Processing:
• Receive, review, and accurately process vendor invoices for payment. This includes verifying invoice details, ensuring proper documentation and approvals, and entering data into the accounting system
• Vendor Communication:
• Serve as a point of contact for vendor inquiries related to invoices and payments, resolving discrepancies professionally and efficiently
• Record Keeping:
• Maintain organized and accurate records of all invoices, payments, and related documentation
• Invoice Tracking:
• Track the status of invoices throughout the approval and payment process
• Process Improvements
• Ad Hoc Tasks

• Timely and accurate processing of invoices to all vendors
• Proactive communication to vendors

Schedule A : Execution

Schedule B: Follow SOP/policy for decision to be made. (Moderate to Complex decision making)

Schedule C: Decide within approval limits) Complex/tactical/strategic decision making impacting the outcome

• Can be merged with duties & Responsibility

Any Bachelors degree

Skills

Skills & Knowledge

Competencies

Good understanding of Logistics

Behavioral

• Excel Skills
• Detail oriented
• Basic Understanding of accounting
• Team player
• Document verification

Work Experience –2 Years

Functional

• Logistics
• Bill Processing
• Documentation