Executive Personal Assistant

About the Role:

We are looking for a highly driven, business-oriented Executive Assistant who can serve as a trusted partner to the Managing Director. This is not a traditional administrative role—it is an opportunity to work closely with leadership, influence business execution, and contribute to strategic decision-making.

The ideal candidate is proactive, analytical, commercially aware, and capable of managing confidential matters with the highest level of professionalism. You should be someone who anticipates needs, understands business priorities, and ensures seamless execution across multiple functions.

Key Responsibilities:

· Manage the Managing Directors calendar, meetings, travel, appointments, and daily priorities.

· Organize and coordinate internal and external meetings.

· Prepare agendas, presentations, meeting notes, and executive reports.

· Ensure timely follow-up on action items and business commitments.

Business & Strategic Coordination

· Act as a central point of coordination between the Managing Director and various departments.

· Track strategic initiatives, business projects, and key deliverables.

· Monitor progress and ensure timely execution of business priorities.

· Support leadership with business planning and operational coordination.

Legal & Documentation

· Draft, review, and coordinate contracts, agreements, NDAs, MoUs, and other business documents.

· Liaise with legal advisors on documentation and compliance matters.

· Maintain confidential legal and corporate records.

· Ensure timely follow-up on legal obligations and documentation.

Communication Management

· Draft and respond to professional emails on behalf of the Managing Director.

· Prepare official correspondence, business proposals, presentations, and reports.

· Communicate professionally with clients, investors, consultants, vendors, and stakeholders.

· Maintain complete confidentiality while handling sensitive information.

Research & Analysis

· Conduct market research, competitor analysis, and industry benchmarking.

· Collect, organize, and analyze business data.

· Prepare executive summaries and business insights to support decision-making.

· Identify opportunities, risks, and improvement areas through analytical thinking.

Stakeholder Management

· Coordinate with internal teams and external partners.

· Build strong professional relationships across business functions.

· Ensure smooth communication and timely closure of commitments.

Office of the Managing Director

· Maintain complete confidentiality of business, financial, legal, and personnel information.

· Prioritize multiple assignments while working in a fast-paced environment.

· Anticipate challenges and proactively recommend solutions.

· Represent the Office of the Managing Director with professionalism and maturity.

Desired Skills & Competencies:

· Strong business acumen and commercial understanding.

· Excellent analytical and problem-solving skills.

· Knowledge of legal documentation and corporate correspondence.

· Outstanding written and verbal communication skills.

· Excellent drafting skills for professional emails and business documents.

· Strong organizational and time management abilities.

· Exceptional attention to detail.

· High level of ownership and accountability.

· Ability to manage multiple priorities simultaneously.

· Strong stakeholder management and interpersonal skills.

· Strategic thinking with a solution-oriented mindset.

· High level of integrity and confidentiality.

· Advanced proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Google Workspace.

Preferred Qualifications:

· Bachelors degree in Law (LLB), Business Administration, Commerce, Management, or a related discipline.

· 4+ years of experience as an Executive Assistant, Executive Coordinator, Corporate Secretary, Chief of Staff, or a similar role.

· Experience supporting Founders, Directors, CXOs, or Senior Leadership is highly preferred.

· Exposure to legal documentation, compliance, consulting, finance, or startup ecosystems will be an added advantage.

What Were Looking For:

We are looking for someone who doesnt wait for instructions but thinks ahead, identifies priorities, and takes ownership. Someone who understands business, communicates with confidence, solves problems independently, and becomes an extension of the Managing Directors office.

If you enjoy working in a dynamic environment where every day brings new challenges and opportunities to learn, wed love to hear from you.

Why Join Us

· Work directly with senior leadership.

· Exposure to strategic business decisions and high-impact projects.

· Fast learning and career growth opportunities.

· Dynamic and entrepreneurial work environment.

· Opportunity to build a long-term leadership career.

Interested Candidates Can Contact

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9998316665