Manager - Administration

Purpose/Objective

The Team Lead - Techno Commercial - Admin (Ahd only) is accountable for Admin procurement to payable process with respect to Ahmedabad portfolio.
This role is also responsible for adherence to payable guidelines, timely SO /PO release, invoice processing, effective negotiations and stakeholder partnering for understanding requirement & resolution.
The Admin techno-commercial lead will drive the process of vendor identification, commercial negotations for NFA processing and adherence to Admin DOA.
The role is responsible for fostering efficient communication, managing vendor relationships.

Key Responsibilities of Role

Cost Optimization and Budgeting: - Oversees the budgeting process for admin services, ensuring alignment with financial goals.
Implements cost-saving strategies, negotiates with vendors for competitive rates, and ensures budget adherence.
Contract and Vendor Management: - Manages vendor relationships by negotiating contracts, ensuring service level agreements (SLAs) are met, and monitoring vendor performance.
Evaluates vendor offerings and identifies opportunities for improvement.
Compliance and Risk Management: - Ensures compliance with all relevant internal and external policies and DOA.
Identifies and mitigates risks related to potential cost savings, contracts management and its implementation.
Manage the payment process adherence to the payment term.
Team Collaboration and Support: - Collaborates with cross-functional teams to ensure alignment of admin services with business needs.
Provides support and training to team members on Techno commercial process, PR & GRN closures.
Key Stakeholders - Internal: - Group Admin Head - Finance and Budgeting Team - IT Team - Operations Team Key Stakeholders - External: - Service Providers - Contractors

Technical Competencies

Data Analytics & Reporting-ADM-SVC,Employee Centricity-ADM-SVC,Hard Services Management-ADM-SVC,Partner Management-ADM-SVC,Project Management-ADM-SVC,Soft Services Management-ADM-SVC,Strategy Planning & Governance-ADM-SVC,Technology & Digital Tools Proficiency-ADM-SVC,Travel & Accommodation Management-ADM-SVC

Qualifications and Experience

Educational Qualification: - Master’s degree in Business Administration, Engineering, or related field.
Master’s degree or specialization in Admin Services or Commercial Management is a plus.
Work Experience (Range of years): - 7-10 years in administrative services and vendor management, with prior experience in techno-commercial roles and budgeting.