Job Description
Role : Executive Secretary to the CTO
Location: Dubai
Industry Preference:Banking sector experience is mandatory
Key Responsibilities
Executive Support
- Manage the CTO's daily calendar, appointments, and scheduling.
- Organize meetings, conferences, and internal/external engagements.
- Prepare agendas, minutes, and follow-up action plans.
Administrative Duties
- Draft, review, and manage correspondence, emails, memos, reports, and presentations.
- Maintain and organize confidential documents, files, and records.
- Coordinate travel arrangements, including itineraries, bookings, and logistics.
Office Coordination
- Liaise with department heads, vendors, partners, and other stakeholders on behalf of the CTO.
- Ensure smooth communication flow between the CTO's office and various teams.
- Provide support in coordinating technology projects and departmental initiatives when required.
Operational Efficiency
- Track deadlines, submissions, and project progress for the CTO.
- Assist with documentation, procurement processing, and compliance-related tasks.
- Handle sensitive information with discretion and confidentiality.
Qualifications & Requirements
- Minimum 7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
- Mandatory: Experience in the banking or financial services sector.
- Excellent command of English (written & verbal). Additional languages are a plus.
- Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional organizational skills with the ability to multitask and prioritize.
- Professional demeanor, integrity, and strong interpersonal skills.
- Ability to work under pressure and maintain confidentiality.
- Currently based in Dubai or willing to relocate immediately.
Skills
ProcurementExecutive SupportLogisticsOperational EfficiencyIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
About Company
We believe in people and their place in the world of work. Everything we do as a company reflects our desire to continually evolve the concept of work for today and tomorrow. We pride ourselves on our ability to deliver a wide range of multi-disciplinary solutions across all sectors and areas of employment. We deliver people solutions on a local and international level, shaping the future of work and the global employment landscape. Our solutions are trusted worldwide and provide a global conscience in human resources.
We believe that where work is allowed to thrive, economies grow, and societies prosper. We therefore see it as our duty to provide decision-makers with insight and recommendations, organisations with people and infrastructure, and ultimately, individuals with opportunities. We believe that we’re in a unique position to help organisations navigate change.
Our global perspective gives us the data and insight needed to advise and comment on the status and future of the world’s labour markets. Our role is to stand alongside businesses worldwide to empower, enlighten and inspire them to embrace the future.
We proudly make a difference in the working lives of 3.5 million people every year. Our culture is entrepreneurial and inclusive, and we are united by our passion for making a difference in the world of work. We work with over 100,000 organisations in 60 countries, enabling their success. Our passion, creativity and openness to new ideas, experiences and perspectives are our strengths, allowing us to build innovative solutions to complex problems. And we are honoured to have been consistently ranked as one of the world’s best workplaces.
From AI to the gig economy, the world of work is changing quickly. But for us, it’s not about following change, it’s about predicting it and being a positive influence in shaping the future of work.
You can help us do it.
We have 35,000 people working with us across more than 60 countries and territories. Together we help hundreds of thousands of organisations with their talent needs, and enable millions of people develop their skills and exceed their potential. Every day, our work helps empower people, boost economies and provide value to society. You can be a part of this amazing story too.
Important dates & deadlines?
Application Deadline
13 Oct 26, 02:15 PM IST
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Executive Assistant To Chief Executive Officer
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