TM Freight (Accounts Payable)

Team Member - Freight (Accounts Payable - Invoice Processing)

Work Experience: 6 to 8 years in payables

Job location: Vadodara

Job Purpose: Carry out account payable operations which includes vendor invoice processing, payment processing and other related activities for all units.

Key Result Areas

Supporting Actions

• Freight Bill Passing: Timely bill passing and payments to vendors
• Process inward and outward freight invoice against purchase orders (PO) and other supporting documentation on a timely basis
• Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
• Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
• Process each invoice by verifying the lorry receipt copy, sales order, freight master and other supporting documents
• Process accurately debit notes and credit notes as a when require on time
• Perform freight clearing, GR/IR clearing, vendor clearing, debit balance etc. as require
• Ensure security deposit collected from transporter as per SOP
• Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries on timely basis
• Vendor Management & Reporting (MIS): Create & maintain accurate vendor records and prepare reports for management
• Create request to generate vendor IDs by validating vendor inputs from procurement team
• Maintain accurate vendor records and communicate with vendors on a regular basis
• Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
• Any exceptional cases to highlighted and escalate on time
• Support to roll out of any new process &system
• Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality
• Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
• Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits
• Manage the receipt of TDS/TCS certificates from vendors on timely basis
• Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
• Follow SOPs to ensure Corporate Governance and regulatory compliances
• Coordination with Stake Holders: Ensure to resolve all queries on time
• Coordinate with respective departments and respond to vendor queries in a timely manner
• Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
• Lead the process of balance confirmation of vendors on defined frequency.
• Reconcile accounts payable transactions to ensure accurate financial reporting
• Assist with audits and other compliance activities as needed by teams
• Any other activity that the management may assign from time to time.