Executive Admin

Position Summary

The Executive Administrative Assistant will provide high-level administrative, operational, and strategic support to the leadership team. This role requires exceptional organizational agility, attention to detail, judgment, and the ability to manage complex priorities in a dynamic business environment. The ideal candidate will operate with professionalism, discretion, and a proactive mindset while partnering closely with internal and external stakeholders.

Key Responsibilities

Executive Support

• Manage and optimize the Leader’s complex calendar, including prioritizing appointments, resolving conflicts, and ensuring preparedness for all engagements.
  
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation.
  
• Prepare, review, and edit executive-level presentations, documents, and briefing materials.
  
• Maintain strict confidentiality while managing sensitive business and personnel information.
  

Business Operations & Coordination

• Support planning and execution of business reviews, operating rhythms, QBRs, and leadership meetings.
  
• Track and follow up on action items, deadlines, and commitments for the leader and the extended leadership team.
  
• Assist in managing departmental priorities, ensuring alignment across Professional Services GCC and connected business functions.
  
• Coordinate cross-functional initiatives, internal events, leadership offsites, and stakeholder communications.
  

• Oversee end-to-end meeting management: agendas, minutes, decision logs, prep material, and follow-ups.
  
• Coordinate with procurement and vendor teams for event logistics, budgets, and vendor management .
  
• Manage documentation, approvals, compliance workflows, and internal systems (travel, expenses, procurement, etc.).
  

People & Stakeholder Engagement

• Act as the Leaders primary point of contact, fostering strong working relationships with internal teams, customers, partners, and external vendors.
  
• Support hiring coordination, including scheduling interviews and ensuring a strong candidate experience.
  
• Assist HR and leadership teams with communication drafts, announcements, HR cycles, and organizational updates.
  

Required Skills & Competencies

• Excellent Communication: Clear, concise verbal and written communication across stakeholders and leadership levels.
  
• Organizational Mastery: Ability to manage multiple priorities, anticipate needs, and stay ahead of schedule.
  
• Strong Time Management: Skilled at handling dynamic priorities and peak workloads.
  
• Problem-Solving & Sound Judgment: Ability to navigate ambiguity, solve issues proactively, and make appropriate decisions.

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• Stakeholder Management: Professional presence and the ability to interact confidently with senior leaders.
  
• Technical Proficiency:
  
• MS Office (PowerPoint, Excel, Word)
  
• Outlook & Teams
  
• Experience with travel/expense systems (Concur, SAP, or equivalent)
  

Preferred Qualifications

• 4-7 years of experience supporting senior leaders (Director/VP/CXO) in a global or tech/consulting environment.
  
• Proven experience managing executive-level communication, presentations, and business rhythms.
  
• Strong ability to coordinate cross-functional initiatives with minimal supervision.
  
• Prior experience in Professional Services, Consulting, IT Services, or GCC environments is a plus.
  

Personal Attributes We Value

• High integrity and confidentiality
  
• Executive presence and professionalism
  
• Proactive, self-driven, and resourceful
  
• Calm under pressure; solutions - oriented
  
• Relationship - focused and collaborative