Executive Assistant -18 Months Contract

Executive Business Administrator

Salary: AED 15000/-

Position Overview:

We are seeking a seasoned Executive Business Administrator with a minimum of 5+ years of experience in supporting senior leadership (GM and CXO level). The ideal candidate will exhibit exceptional professionalism, discretion, and organizational skills while thriving in a fast-paced corporate environment. This role demands the ability to manage multiple priorities, maintain confidentiality, and build effective relationships across all levels of the organization.

Key Responsibilities:

1. Executive Support:

• Provide administrative support to GM and CXO-level executives.
• Manage complex calendars, coordinate meetings, and handle travel arrangements.
• Prepare and organize correspondence, reports, presentations, and documentation.

1. Confidentiality & Professional Discretion:

• Maintain the highest level of confidentiality and professionalism in handling sensitive information.
• Demonstrate emotional intelligence and the ability to navigate complex interpersonal situations.

1. Corporate Environment Expertise:

• Act as a liaison between executives and internal/external stakeholders.
• Ensure smooth communication and collaboration across the organization.

1. Problem Solving & Creativity:

• Exhibit a creative and proactive approach to problem-solving.
• Anticipate the needs of executives and address challenges with a solution-focused mindset.

1. Time Management & Organizational Skills:

• Prioritize tasks and manage multiple projects simultaneously.
• Implement effective organizational systems to enhance efficiency and productivity.

1. Compliance Adherence:

• Understand and adhere to corporate compliance policies and processes.
• Take immediate corrective actions to ensure full compliance and mitigate risks.

1. Cross-Group Collaboration:

• Build and maintain effective working relationships across teams and departments.
• Facilitate seamless coordination with internal and external contacts.

Qualifications and Skills:

• Experience: Minimum of 5+ years in executive administrative roles, supporting GM or CXO-level leadership.
• Communication Skills: Exceptional verbal and written communication abilities.
• Technical Proficiency:
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.).
• Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency).
• Interpersonal Skills:
• Strong emotional intelligence and discretion in handling sensitive information.
• Ability to foster collaboration across all organizational levels.
• Problem-Solving: Creative thinker with a customer-focused and can-do attitude.
• Organizational Skills: Outstanding time management and attention to detail.

This role is ideal for a dynamic professional who thrives in a challenging environment and is ready to make a significant impact by supporting high-level executives and contributing to organizational success.