EA To Directors

Company Description

Arboreal is an award-winning ingredients technology company, specializing in the development and delivery of innovative functional ingredients and solutions for the food and nutraceutical industries. We collaborate with challenger brands to create superior recipes that enhance taste, texture, nutrition, and functionality, while supporting clean labels and cost effectiveness. With expertise in sugar reduction, alternative proteins, cacao ingredients, and nutraceutical formulations, we enable brands to develop category-defining products. At Arboreal, we are committed to fostering a healthier tomorrow by partnering with brands to launch impactful, functional, and wellness-focused products.

Arboreal is co-founded and led by Swati Pandey (IIT, Imperial College London), Manish Chauhan (BITS Pilani, London Business School) and Suresh Chander (University of Helsinki, Anna University). For our pioneering work, Arboreal has overtime been awarded with National Startup Award (Food Processing, 2021), BIRAC Grant (Department of Biotechnology, India), Cartier Womens Initiative Award (APAC), Women Transforming India Award (NITI Aayog) amongst others.

Role Description

This is a full-time on-site role for EA to Directors. The Executive Assistant will provide high level, confidential administrative support to the Directors. This role goes beyond traditional secretarial duties, requiring a proactive individual who can manage complex calendars, coordinate cross-functional projects, and act as a primary point of contact for internal and external stakeholders.

• Proactively manage complex and frequently changing calendars, ensuring the Directors time is prioritized for high-impact activities.
• Act as the primary point of contact between the Directors and internal/external stakeholders (Founders, Department Heads, Global Partners). Screen and prioritize emails, calls, and meeting requests.
• Prepare agendas, brief the Directors before meetings, record minutes, and—most importantly—track and drive the completion of action items.
• End-to-end coordination of complex domestic and international travel itineraries, including visas, stay arrangements (aligned with company policy), and expense management.
• Draft, proofread, and format high-quality professional communications, reports, and presentations for board meetings or stakeholder updates.

Maintain the highest level of discretion regarding sensitive organizational data, financial reports, and strategic plans.

Qualifications and Experience

Experience: 3–5 years of experience as an EA or PA supporting C-suite executives, preferably within a fast-paced corporate or international environment.

• Bachelors degree is mandatory; an MBA or a Masters in a professional field (like Communications or Business) is a strong plus.
• Tech Savviness - Expertise in Microsoft Office Suite (especially Excel for reporting and PowerPoint for presentations).
• Proficiency with digital tools like Google Workspace, Slack/WhatsApp for Business, and project management software.
• Communication: Exceptional verbal and written English communication skills. Ability to draft professional narratives that align with the Directors - voice.

Soft Skills

• Anticipatory Thinking: The ability to stay two steps ahead of the Directors needs.
• Problem-Solving: A get-it-done attitude with the ability to navigate roadblocks independently.
• Multitasking: Proven ability to manage multiple high-priority tasks simultaneously under tight deadlines.

What we offer

• Competitive Compensation. The candidates can expect a CTC of 6 - 12 LPA as a combination of Fixed + Incentive linked to qualifications, experience and performance. We do not follow the industry norms of linear growth in compensation. We are a fast scaling business and offer excellent financial growth to top performers and ESOPs to long term growth performers.
• Fast track personal and professional growth. The executive will work directly with the Founders and a high-quality team. Learning experience of joining and scaling a high quality startup at an early stage.
• An opportunity for personal impact where you help improve quality standards for 100s of food ingredients and revolutionize ease of sourcing for thousands of Indian SMEs.