Procurement Head - Infrastructure & Luxury Sourcing

JOB DESCRIPTION

Position Title: Procurement Head

Superior Position Title: Group Head - Real Estate & Infra

Grade / Level: 07/A

Division / Department: Real Estate and Infrastructure

Location: Pune

1. JOB PURPOSE

Business Context:

Job Purpose: Procurement Head at our company to strategically direct, govern, and execute the end-to-end procurement lifecycle for large-scale institutional construction campus developments alongside bespoke, high-value, ultra-luxury residential projects for High-Net-Worth Individuals (HNIs). This position is accountable for balancing heavy civil infrastructure scale with white-glove global retail sourcing, optimizing multi-crore capital expenditures, and establishing a zero-defect supply chain by implementing procurement software and digital tools.

2. ORGANISATIONAL CHART

Comments:

• The role would provide procurement oversight for the Campus Project, L&D Project and other.
• Note: the incumbent in the role will also manage all procurements at the KP-59 property and all Family properties.

3. PRINCIPAL ACCOUNTABILITIES

Accountabilities Major Activities % of Time:

1. Strategic Infrastructure Sourcing and Risk Assessment:

• Formulate and govern macro procurement frameworks for bulk civil commodities including structural steel, cement, Ready Mix Concrete (RMC), external glass facades, and extensive MEP/HVAC layouts.
• Structure and evaluate macro turn-key work packages, construction agreements, and logistics contracts to enforce clear delivery timelines.
• Scale and maintain a reliable, audited database of industrial suppliers to achieve continuous material availability on-site.
• Building long-term procurement plans based on business needs.
• Leading vendor evaluation, negotiation, and long-term supplier partnerships.
• Evaluating vendor performance and fostering strong partnerships.
• Identifying and mitigating supply chain vulnerabilities.
• Conducting risk assessments for suppliers and key materials.

2. High-End Boutique & Luxury Sourcing:

• Directly establish procurement networks to import ultra-premium finishings including Italian marble, high-end automation setups, architectural fixtures, and customized interior woodwork.
• Function as the principal strategic interface alongside top-tier design consultants, global design houses, and others to track down rare design components.
• Design and implement stringent pre-dispatch visual and structural inspections at global factories to protect custom orders from damage or defects.

3. Cost Optimization, Risk Control & Value Engineering:

• Execute value engineering audits on architectural plans through consultants to integrate alternative raw materials that drop baseline capital consumption while preserving structural integrity and design language.
• Securing favorable commercial terms and value-added benefits.
• Managing spend through analytics and process improvements.
• Coordinate complex international logistics, oceanic freight forwarders, custom clearing lanes, and dynamic duty frameworks to control hidden import expenses.
• Mitigate raw material price volatility through forward contract frameworks and volume-backed pricing locks.
• Provide input, guidance and solutioning to address exceptions related to logistics, integration and coordination in expansion plans.
• Keep the big-picture view of aligning Infrastructure, facilities management and compliance requirements, and seek opportunities for collaboration, improvements and to minimize issues related to inter-dependencies.
• Collaborating with finance, projects and other leaders to forecast demand.

4. Projects & COE:

• Leverage analytics, identify and drive projects through COE for improving operational efficiency, driving innovation and building capability within the function.
• Track project milestones and provide guidance during project execution and resolve challenges/ issues/ escalations, if any.
• Carry out thorough project evaluations and assessments to identify areas for improvement and implement necessary corrective measures.
• Implementing procurement software and digital tools.

5. Governance, Contractual Compliance & Leadership:

• Enforce flawless adherence to corporate policies, internal audits, statutory rules, and import/export regulatory standards.
• Lead, evaluate, and mentor a high-performing team of commercial procurement experts and luxury sourcing executives.
• Identify and create development opportunities for team members to enhance functional knowledge.
• Provide leadership and guidance to the project team, fostering a collaborative and high-performance work environment.
• Structuring, reviewing and governing agreements.
• Ensuring compliance with legal, ethical, and organizational standards.
• Creating policies and processes for seamless purchasing operations.

MAJOR CHALLENGES:

• Meeting the expectations and desired level of services.
• Scouting for the right material/ machinery within the stipulated time.
• Taking a holistic perspective of quality, cost and time requirements for certain decisions.
• Balance the expectations of businesses and drive delivery of Project/s.

4. DECISIONS:

Decisions made by job holder:

• As per the defined authority matrix created by Board of Directors.
• Approvals within the budgets defined and decision matrix.
• Contract price finalization and variation order settlement with vendors.
• Opex and capex in conjunction with other stakeholders.
• Negotiation of price, SLAs and other commercial/ service terms with vendors.
• Evaluation of vendors' performance.
• Payment approval for vendors basis DOA.
• Performance management, compensation recommendations, training recommendations, leave sanctioning and other administrative responsibilities.
• Staffing and de-staffing plans.

Recommendations to or approval by superior:

• Inputs towards KP-59 and other family properties' budgeting.
• Deviations from existing budgets, plans and guidelines w.r.t.
• Inputs towards interior execution.

5. INTERACTIONS:

Internal Interactions:

• Stakeholders - To discuss budgeting and cost implications of current and future plans.
• Function Heads - To ensure right support for project deliveries.
• Project Managers - to review the project deliveries.

External Interactions:

• Service providers/ vendors - To build relations, negotiate pricing, terms and conditions for services.
• Auditors - To ensure compliance at all our company properties and offices.
• Govt. Authorities - for compliance non-adherence cases.

6. DIMENSIONS:

Financial Dimensions:

• Annual Turnover Target/ Man Hours Target: ~INR 10000 Cr. (Campus Project); ~INR 300 Cr. (L&D Project).
• Operating Budget: INR 6000 CR.

Other Dimensions:

• Geographies: Mumbai, Pune.

7. SKILLS AND KNOWLEDGE:

Educational Qualifications:

• Minimum Requirement: Bachelor of Commerce or a Bachelor's degree in Engineering.
• Preferred Qualification: Master's in Business Administration (MBA) focusing on Supply Chain Management, Materials Management, or Operations.
• Enterprise Resource Planning systems (SAP MM, SAP ARIBA, Oracle, or Microsoft Dynamics 365).

Functional Skills & Behavioral Skills:

• Strong knowledge of office related, general and infrastructure procurement.
• Excellent project management skills, including effective planning, organizing and prioritizing tasks.
• Proficiency in material management software and cost estimation software.
• Experience with contract negotiations and claims management.
• Proficient in automated digital procurement pipelines, e-tendering software, and advanced project analytics tools.
• Strong financial understanding and experience in project budgeting and cost control.

Relevant and total years of Experience:

• 12 - 15 years of experience in procurement with ERP Systems like SAP MM, SAP ARIBA.
• At least 5 years of experience in infrastructure procurements like HVAC, Gensets, and interior rollouts.