Tendering Specialist

Job Summary

We are seeking a proactive and detail-oriented Tender Executive to manage end-to-end tender documentation, bid submissions, and related administrative activities. The ideal candidate should have experience in handling government and private sector tenders, coordinating with internal departments, and ensuring timely and accurate submission of bids.

Key Responsibilities

• Search and monitor government and private tender portals for relevant business opportunities.
• Prepare, compile, and submit tender documents within prescribed timelines.
• Review tender eligibility criteria, technical specifications, and commercial terms.
• Prepare technical and commercial bid documents as per tender requirements.
• Coordinate with Sales, Projects, Purchase, Accounts, and Management teams for required documentation.
• Upload and manage tender submissions on Gem, CPP Portal, and other e-tendering platforms.
• Maintain records of submitted tenders, EMDs, Bank Guarantees (BGs), bid status, and important deadlines.
• Respond to tender-related clarifications and amendments from clients.
• Prepare compliance statements, checklists, and supporting documents.
• Coordinate with insurance companies and maintain insurance-related documentation as required.
• Ensure compliance with company policies and tender submission guidelines.
• Maintain proper documentation and MIS reports related to tender activities.

Qualifications

• Bachelors degree in commerce, Business Administration, Engineering, or a related field.
• 2–4 years of experience in tender documentation and tender management.
• Experience with Gem, CPP Portal, State Government e-Tender Portals, and other e-procurement platforms.
• Experience in insurance documentation will be an added advantage.
• Proficiency in Microsoft Excel, Word, PowerPoint, and PDF editing tools.
• Strong written and verbal communication skills.

Preferred Candidate Profile

• Female candidate preferred.
• Self-motivated with the ability to work under tight deadlines.
• Excellent documentation and organizational skills.
• Strong coordination and communication abilities.
• High attention to detail and accuracy.
• Positive attitude with a willingness to learn and take ownership of responsibilities.

Key Skills

• Tender Documentation
• Tender Management
• E-Tendering Portals (Gem, CPP)
• Bid Preparation
• Project Documentation
• Insurance Documentation
• Microsoft Excel & Word
• Documentation Management
• Coordination & Communication
• Time Management

Compensation & Benefits

• Opportunity to work on large-scale government and private infrastructure projects.
• Professional growth and learning opportunities.
• Supportive and collaborative work environment.