Accounts Payable Accountant – Construction / Fit-Out

We are looking for an experienced Accounts Payable Accountant in Dubai to join a UAE-based company operating in the luxury interiors and project solutions industry.

The ideal candidate should have hands-on accounts payable experience within a construction, contracting, interior fit-out, joinery, furniture, or project-based company. The role covers local and overseas supplier invoices, import documentation, LC and TT payments, landed cost calculations, subcontractor payments, project costing, and bank reconciliation.

Candidates must have practical experience handling imports, Letters of Credit and landed costs.

Accounts Payable and Invoice Processing

• Manage the complete accounts payable process for local and overseas suppliers.
  
• Check supplier invoices against purchase orders, GRNs, delivery notes, and work completion certificates.
  
• Complete three-way matching between the PO, GRN, and supplier invoice.
  
• Match invoices against the BOQ, approved project budget, and cost items.
  
• Record invoices using the correct GL account, cost centre, and project or job code.
  
• Process subcontractor payment certificates, retention amounts, and advance recoveries.
  
• Check VAT and other applicable tax treatments before posting invoices.
  
• Coordinate with procurement, site, project, and warehouse teams to resolve invoice differences.
  
• Prepare vendor ageing reports and ensure payments are processed according to agreed credit terms.
  
• Reconcile supplier statements and follow up on outstanding invoices or credit notes.
  

Import Purchases, LC and TT Payments

• Process overseas supplier invoices for imported materials, furniture, equipment, and other project items.
  
• Check import documents, including:
  
  • Commercial invoices
    
  • Packing lists
    
  • Bills of Lading or Airway Bills
    
  • Certificates of Origin
    
  • Insurance certificates
    
  • Customs and clearance documents
    
• Handle Letters of Credit, including issuance, amendments, expiry dates, and supporting documents.
  
• Coordinate with banks for LC and Telegraphic Transfer payments.
  
• Work with freight forwarders, shipping companies, and clearing agents.
  
• Track shipments, customs clearance, and delivery to the warehouse or project site.
  
• Record foreign currency transactions and support the monitoring of exchange-rate differences.
  
• Reconcile accounts for overseas suppliers.
  

Landed Cost Calculation

• Calculate the complete landed cost of imported materials and equipment.
  
• Check and allocate the following costs:
  
  • Product or material cost
    
  • Sea or air freight
    
  • Marine insurance
    
  • Customs duty and import VAT
    
  • Clearance and port charges
    
  • Demurrage charges
    
  • Transportation to the warehouse or site
    
  • LC and bank charges
    
  • Inspection and certification fees
    
• Allocate landed costs across imported items based on value, weight, volume, or quantity.
  
• Record landed cost adjustments against inventory, project costs, or work in progress.
  
• Compare actual landed costs against the estimated or budgeted costs.
  
• Report major cost differences to the finance and project teams.
  

Bank Reconciliation and Payments

• Prepare daily, weekly, and monthly bank reconciliations.
  
• Reconcile operating, project, LC, and bank guarantee accounts.
  
• Investigate and clear outstanding items such as bank charges, unpresented cheques, and unrecorded transactions.
  
• Coordinate with banks regarding payment confirmations, LCs, TTs, and bank guarantees.
  
• Monitor bank charges and import financing costs.
  
• Support cash-flow planning for supplier, subcontractor, and import payments.
  

Month-End Closing and Audit Support

• Ensure all local and overseas supplier liabilities are recorded correctly before month-end closing.
  
• Prepare accruals for goods or services received but not yet invoiced.
  
• Reconcile the accounts payable sub-ledger with the general ledger.
  
• Prepare AP schedules, supplier reconciliations, and landed cost workings.
  

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• Provide supporting documents for internal and external audits.
  
• Maintain complete and organized records for all supplier and import transactions.
  

Requirements

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