Manager - Purchase - Procurement Division - Real Estate & Construction

Description:

Purchase Manager - Real Estate & Construction - Procurement Division.

Role Overview:

We are seeking an experienced and driven Purchase Manager to lead and manage end-to-end procurement operations for a reputed real estate company actively executing multiple large-scale projects across High-Rise Residential Buildings, Integrated Township Developments, and Commercial Complexes in Jalandhar, Punjab. The incumbent will be responsible for strategic sourcing, vendor development, contract negotiations, material planning, and store/inventory management to ensure the timely and cost-effective availability of all construction and finishing materials throughout the project lifecycle.

Key Responsibilities:

Procurement & Sourcing:

• Develop and execute comprehensive procurement strategies for all construction materials from substructure to superstructure to finishing works.
• Identify, evaluate, qualify, and onboard new vendors and suppliers across Punjab and pan-India for civil, MEP, and finishing materials.
• Float RFQs (Request for Quotations), analyze comparative statements (CSTs), and recommend optimal suppliers based on quality, cost, and delivery parameters.
• Negotiate rates, terms, and contracts with suppliers to achieve best value; establish long-term rate contracts for high-volume materials.
• Coordinate with project sites and planning teams to generate monthly/quarterly procurement plans aligned with project milestones.
• Ensure all procurement is completed within approved budgets; flag deviations proactively.

Material Management Civil to Finishing:

• Manage procurement of the full material spectrum: cement, steel (TMT bars, structural), aggregates, sand, bricks/blocks, ready-mix concrete (RMC), waterproofing compounds, chemical admixtures.
• Oversee sourcing of MEP materials: electrical conduits & wiring, plumbing pipes & fittings, HVAC ducting, fire-fighting materials, lifts & escalators equipment.
• Handle finishing and interior material procurement: tiles, marble, granite, AAC blocks, gypsum boards, glass & glazing, aluminum sections, paints, laminates, sanitaryware, hardware, false ceiling systems, and landscaping materials.
• Ensure all materials conform to IS standards, project specifications, and quality requirements; coordinate third-party testing as required.

Store & Inventory Management:

- Oversee and manage on-site stores across all project locations High-Rise, Township, and

Commercial.

• Implement and maintain robust inventory control systems (min-max levels, FIFO, reconciliation) to minimize wastage and pilferage.
• Monitor GRNs (Goods Receipt Notes), stock registers, and material issue vouchers for accurate accounting and audit readiness.
• Coordinate with accounts for timely processing of invoices, GRN-to-PO matching, and vendor payment cycles.
• Conduct periodic physical stock verification and ensure reconciliation of inventory records.

Vendor & Contract Management:

• Maintain an active and evaluated vendor database; conduct periodic vendor performance reviews.
• Prepare, finalize, and manage purchase orders (POs), work orders (WOs), and annual rate contracts.
• Handle dispute resolution with vendors relating to quality rejections, short supplies, or delayed deliveries.
• Ensure compliance with legal and regulatory requirements in contracts (GST, TDS, documentation).

Cost Control & MIS Reporting:

• Track procurement budgets vs. actuals across all projects; prepare monthly cost variance reports.
• Prepare and present weekly/monthly MIS reports on procurement status, pending POs, vendor payments, and inventory levels to senior management.
• Identify cost-saving opportunities through bulk purchasing, substitute materials, or alternate sourcing without compromising quality.

Candidate Profile - Qualifications & Experience:

Educational Qualifications:

• MBA in Supply Chain Management / Operations is preferred but not mandatory.
• Certifications in Procurement, Supply Chain (CIPS, CPPM) will be an added advantage.

Experience Requirements:

• Minimum 8-10 years of total experience in procurement / purchase functions within the real estate or construction sector.
• Must have hands-on experience handling procurement for at least two of the following: High-Rise residential, Township, or Commercial / Retail projects.
• Prior experience managing store/inventory operations at project sites is mandatory.
• Demonstrated experience in vendor development specifically in Punjab / North India region is highly preferred.

Technical Knowledge (Must-Have):

• Deep knowledge of construction materials from foundation stage to final finishing civil, structural, MEP, and interior materials.
• Strong understanding of market rates, material specifications, and quality benchmarks for all construction material categories.
• Proficiency in ERP systems for purchase and inventory management (SAP, Oracle, Tally, or similar).
• Understanding of GST, TDS, and documentation requirements in procurement.

Key Competencies & Soft Skills:

• Strong negotiation and vendor management skills with a result-oriented approach.
• Excellent analytical and decision-making abilities under tight project timelines.
• High integrity and ethical standards in procurement dealings.
• Ability to manage multiple projects and priorities simultaneously.
• Strong communication skills in Hindi, Punjabi, and working proficiency in English.
• Team leadership and cross-functional coordination with project, design, finance, and site teams.