Job Description
Your missions
- Executive Assistant: comprehensive executive support including agenda management, email prioritization with reminders, complete travel coordination with expense tracking and visa/passport administration, and meeting/event preparation.
- Office Operation: office management responsibilities including facility maintenance orchestration, site assessments, equipment coordination, and license renewals in collaboration with HQ and Public Relationship Officer (PRO) services. The position ensures compliance with internal processes, identifies and escalates gaps as needed, maintains comprehensive document archiving systems (physical and digital), and serves as the company's representative liaison with the selected PRO for all external administrative requirements.
- Finance & Accounting: manages all financial documentation and workflows for accounting, tax, and regulatory compliance, ensuring timely and accurate transfer of documents to appropriate teams with proper backup systems. The position handles purchase requests, orders, and invoice verification/submission for Middle East activities in coordination with HQ, while serving as the primary liaison with local suppliers to address any issues or conflicts.
- Human Resources: serves as the primary point of contact for all HR-related matters including vacation management, salary certificates, and visa coordination in collaboration with local management and PRO. The position supports the complete hiring process with HR and managers, manages newcomer logistics and onboarding, consolidates vacation requests for HQ reporting, and ensures proper Vacation Management System usage while providing team support as needed.
- Having occupied a similar position in the UAE, within a major international corporation
- High-quality professional interaction with internal and external stakeholders while maintaining consistent availability across multiple communication channels (email, business phone, 3DSwym) throughout working hours.
- Having already cooperated with a centralized fully integrated end-to-end Shared Service Center organization,
- Having already experienced an international environment with English as the main working language. French and Arabic ideally as well, but not mandatory.
- Capable to understand and navigate within a multi-dimensional organizational matrix.
- Being able to identify issues and problems (in particular with regards to non-compliance, deadlines, etc...), and proactively propose improvement recommendations and solutions.
- Basics in Internal control, accounting, financial fundamentals, tax and accounting standards, procurement policies.
- Self-starter, autonomy and excellent problem-solving approach.
Looking to get Placed? Try our Placement Guarantee Plan
Join a scientific company at the heart of technological innovation, driven by strong growth for over 40 years.
Main advantages and benefits:
- Multicultural environment
- Friendly work environment focused on well-being and health
- Commitment to diversity and inclusion
- Dynamic career development policy: training plan, internal mobility, etc.
As a game-changer in sustainable technology and innovation, Dassault Systèmes is striving to build more inclusive and diverse teams across the globe. We believe that our people are our number one asset and we want all employees to feel empowered to bring their whole selves to work every day. It is our goal that our people feel a sense of pride and a passion for belonging. As a company leading change, it's our responsibility to foster opportunities for all people to participate in a harmonized Workforce of the Future.
Skills
ProcurementExecutive SupportLogisticsMaintenanceAdministrationIf an employer asks you to pay any kind of fee, please notify us immediately. Jobaaj does not charge any fee from the applicants and we do not allow other companies also to do so.
About Company
Dassault Systèmes is a world leader in 3D design software, 3D Digital Mock Up, and Product Lifecycle Management (PLM) solutions. The company's software portfolio spans a diverse range of industries, including aerospace, automotive, construction, consumer goods, and healthcare, enabling creators and innovators around the globe to imagine, design, and test the products and experiences of the future. Dassault Systèmes careers offer a unique opportunity to be at the forefront of technological innovation, working in an environment that values creativity, collaboration, and a commitment to sustainability. Employees at Dassault Systèmes are part of a global team that drives digital transformation, developing solutions that empower businesses to improve efficiency, sustainability, and the customer experience. Dassault Systèmes careers provide a pathway to personal and professional growth, encouraging employees to explore a wide range of roles in software development, engineering, marketing, sales, and more, all dedicated to shaping the future of industry through cutting-edge technology and creativity.
Important dates & deadlines?
Application Deadline
03 Jul 26, 01:47 PM IST
Similar Jobs
View All
Don't Miss out any Updates
Subscribe now for the latest job alerts
and never miss an update
.webp){kind=logo}
Local Admin Point Of Contact And Office Manager
Share with
