Deputy Manager - Finance & Accounts

About DRF: Dr. Reddys Foundation (DRF) is a not-for-profit organization, focused on enhancing the dignity and well-being of socially and economically vulnerable people. We empower communities through improved education, health, livelihood, and climate action outcomes.

Responsibilities:

• Provide the best support to operations (program, program support and administration) with timely release of payments
• Maintain an accurate and error-free Accounting System for DRF
• Ensure adhering to statutory compliance under Income Tax Act, GST, EPF, PT and Gratuity Act
• Preparation of annual financial statements and donor utilisation statements
• Coordinate with internal audit, statutory audit, donor audits and support in scrutiny under the laws applicable to Trusts/Not for Profit Organisations
• Ensure timely settlement of all vendor and staff advances
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  Monthly review of project grants utilisation and balances and ensure required fund balance of projects
• Coordinating and ensuring the fee collections

Major Deliverables:

• Ensure timely release of payments to operations, vendors, service providers and staff for travel & operational activities
• Ensure all supporting bills, documents, approvals, complete verification and statutory deductions before releasing payments to vendors, service providers and staff
• Ensure timely receipt of vendor bills, and claims from field units and staff by maintaining trackers and timelines
• Discussion with Principals / Program Leads for any deviation in adhering to policies and delays in submitting payment requests, bills and claims and take the required action to streamline the systems and practices
• Maintain Books of Accounts accurately without errors as per Generally Accepted Accounting Principles (GAAP) and statutory requirements under the laws of the land
• Timely closure of monthly and annual accounts and passing annual closure entries
• Ensure monthly deductions/collection and payment of Income Tax, GST, EPF and Professional Tax
• Ensure fee collection and submit monthly fee collection reports
• Ensure required preparations for smooth and timely completion of quarterly internal audits, statutory audits annually and donor audits as per the requirement
• Provide information/clarification to donor, internal and statutory auditors
• Review monthly rental, vendor, operational and staff advances and ensure timely settlement of all advances
• Preparation of monthly grant utilization statement, Budget Vs Actuals and ensure required fund balance for implementation of activities
• Provide required training to staff on financial management systems
• Ensure filing of vouchers and timely preparation of BRS
• Liaison with Banks and maintain a good report with Bank Officials