Executive

Executive - Project Management Office

To manage and support all project management office, administrative and accounting operations of the assigned B2B railway project site from Corporate Office, ensuring smooth coordination with the Head Office and compliance with company and statutory requirements.

Key Responsibilities

• Project Coordination & PMO Support

  Coordinate closely with assigned project site teams to monitor work progress and ensure timely updates of Daily Progress Reports (DPRs) for smooth project execution.

• Support Project Managers in tracking milestones, deliverables, and dependencies across site activities.
• Perform PMO-related tasks through the ERP system, including sub-contractor payment requests, settlements, and workflow approvals.

• Sub-Contractor & Payment Coordination

  Ensure timely collection and verification of all required clearances and documents for sub-contractor payment processing, avoiding delays.

• Coordinate with site teams, finance, and accounts to ensure accurate submission of RA bills, supporting documents, and certifications.
• Track and follow up on sub-contractor payment status and highlight any bottlenecks proactively.

• Procurement & Client Billing Support

  Coordinate with the procurement team for Indents, Invoices, ICs, and other supporting documents required for client billing.

• Maintain and update essential data related to Purchase Orders (POs), Purchase Requisitions (PRs), and billing documentation.
• Ensure documentation readiness and compliance for smooth client invoicing and revenue recognition.

• MIS, Tracking & Reporting

  Maintain and regularly update trackers for PO, PR, sub-contractor payments, and settlement status.

• Share periodic MIS reports with stakeholders, including project status, payment progress, and pending actions.
• Ensure data accuracy and timely reporting to support management decision-making.

• Compliance & Documentation

Maintain organized records of project-related documents, approvals, and correspondences.

Ensure adherence to internal processes, ERP workflows, and statutory or contractual requirements related to payments and procurement.

Qualifications

Any Bachelors degree in Commerce, Business Administration, or equivalent.

Tally, ERP, or accounting software certification preferred.

Experience

1+ years of experience in a similar site-based admin/accounts role, preferably in railway or infrastructure projects.