Accounts Executive | Canada Bookkeeping And QuickBooks Online

About E2M

E2M is not your regular digital marketing firm. Were an equal opportunity provider, founded on strong business ethics and powered by 300+ experienced professionals.

Our client base consists of digital agencies that rely on us to solve bandwidth challenges, reduce operational overhead, and increase profitability through our white-label services across web development, digital marketing, AI, and eCommerce.

As we continue to grow, were looking for a passionate recruiter who can identify exceptional talent and contribute to building high-performing teams.

About Role

We are looking for a detail-oriented and responsible Accounts Executive who will independently manage the day-to-day bookkeeping and accounting activities of our Canada-based company. The candidate should have hands-on experience with QuickBooks Online, Canadian bookkeeping practices, bank and credit-card reconciliations, financial reporting, and GST/HST-related accounting. Strong working knowledge of Google Sheets and a sound understanding of accounting principles are essential for this role.

Responsibilities

• Independently maintain complete and accurate books of accounts in QuickBooks Online for the Canada-based entity.
• Record and classify sales, purchases, expenses, receipts, payments, refunds, credit-card transactions, and other accounting entries.
• Perform regular reconciliation of bank accounts, credit cards, payment gateways, and other financial accounts.
• Review supporting documents and attach invoices, bills, receipts, and other relevant records to the respective transactions in QuickBooks Online.
• Assist in the preparation and reconciliation of quarterly GST/HST returns and maintain proper supporting records for input tax credits.
• Prepare monthly and quarterly financial reports, including the Profit and Loss Statement, Balance Sheet, General Ledger, Accounts Receivable, and Accounts Payable reports.
• Support month-end, quarter-end, and year-end closing activities.
• Identify accounting discrepancies, unreconciled transactions, duplicate entries, and missing documents, and ensure timely resolution.
• Maintain accounting schedules, reconciliations, and management reports using Google Sheets.
• Coordinate with internal teams to obtain invoices, transaction details, approvals, and other required financial information.
• Coordinate with the companys Canadian CPA or external accountant for GST/HST filings, year-end accounts, tax-related requirements, and accounting clarifications.
• Ensure that accounting records are complete, consistent, properly documented, and maintained within the required timelines.
• Communicate professionally with internal stakeholders, vendors, customers, banks, and external accountants whenever required.

Qualifications

• Practical experience in bookkeeping and accounting using QuickBooks Online.
• Prior experience handling the books of a Canada-based or US-based company, with preference given to Canadian bookkeeping experience.
• Sound understanding of basic accounting principles, journal entries, ledgers, accruals, prepayments, receivables, payables, and reconciliations.
• Working knowledge of Canadian GST/HST accounting, input tax credits, and quarterly compliance requirements.
• Strong proficiency in Google Sheets, including formulas, lookups, pivot tables, data validation, reconciliation workings, and financial reporting.
• High attention to detail, accuracy, and proper documentation.
• Ability to independently manage accounting activities and meet reporting and compliance deadlines.
• Good written and verbal communication skills.
• Ability to identify accounting issues and apply logical judgment before recording transactions.
• Ability to manage multiple tasks and follow up with relevant stakeholders without continuous supervision.

Preferred Skills

• CA Inter, CMA Inter, M.Com, or another relevant accounting qualification.
• Experience working with a CA firm, accounting firm, or outsourced bookkeeping firm.
• Prior exposure to Canadian accounting and GST/HST compliance.
• Experience handling accounting for IT, digital marketing, consulting, or other service-based companies.
• Familiarity with Stripe, Wise, Canadian banking transactions, foreign-currency accounting, and payment-gateway reconciliation will be an added advantage.