Administrative Secretary

Company Description Eco Lex Legal is a multinational legal services firm operating in the UAE, Spain, and Switzerland, with a strong focus on intellectual property rights, trademark registration, company formation, debt collection, and judicial expertise. The firm provides tailored, reliable legal solutions to help businesses navigate complex legal challenges across diverse industries. Eco Lex Legal leverages strategic SEO, social media marketing, and content creation to strengthen its online presence and client engagement. Using data-driven strategies, the team ensures that its trusted, high-quality legal services reach the right audience and support long-term client relationships.
Role Description The Administrative Secretary is a full-time, on-site role based in Dubai, providing comprehensive administrative support to legal and management teams. Day-to-day responsibilities include managing correspondence, preparing and formatting documents, organizing files and records, and maintaining accurate databases and registers. The role involves scheduling meetings and appointments, coordinating calendars, arranging travel and logistics, and ensuring smooth office operations. The Administrative Secretary will handle front-line communication with clients and stakeholders, answer inquiries, direct calls and emails, and provide professional customer service. This position also supports the preparation of reports and presentations, assists with basic office finance tasks (such as tracking invoices or expenses), and adheres to confidentiality and data protection requirements.
Qualifications

• Candidates should possess strong clerical skills, including document preparation, filing, data entry, and record management.
• Candidates should possess solid administrative assistance capabilities, supporting meetings, office operations, and team coordination.
• Candidates should possess effective communication skills, both written and verbal, with the ability to interact professionally with clients and colleagues.
• Candidates should possess scheduling skills, including calendar management, meeting coordination, and travel arrangements.
• Candidates should possess customer service skills, with a focus on responsiveness, professionalism, and client satisfaction.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and digital filing systems.
• Strong organizational skills, attention to detail, and the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information with discretion; prior experience in a legal or professional services environment is an advantage.
• Relevant diploma or bachelor's degree in business administration, office management, or a related field is preferred.
• Fluency in English is required; additional language skills, particularly Arabic, are beneficial.