Sr. Project Billing Executive

Job Title: Sr. Project Billing Executive

• Department: Accounts
• Industry: Construction / Building Materials / Building Products
• Employment Type: Full-Time
• Role Overview
• We are seeking a technically strong and detail-oriented Project Billing Executive with
• prior exposure to the construction or building products industry.
• The role involves end-to-end project billing operations, including Proforma Invoice (PI)
• verification, billing accuracy, quotation validation, and documentation control.
• This position requires a high level of commercial understanding, process discipline, and
• accuracy, and serves as a critical coordination link between Sales, Projects, Accounts,
• and Logistics teams to ensure timely, accurate, and compliant billing.
• Key Responsibilities
• 1. Project Billing & Invoicing

  ? Execute project-wise billing as per approved Purchase Orders, Work Orders, and

• contractual terms
• ? Prepare and process milestone-based invoices, RA bills, and final project bills
• ? Ensure billing alignment with dispatch records, site confirmations, and internal
• approvals
• ? Maintain project-wise billing trackers, registers, and reconciliation statements

• 2. Proforma Invoice (PI) Verification

• Approved quotations
• Purchase Orders / Work Orders
• Agreed commercial terms and payment conditions

• Rates and quantities
• GST calculations and applicable taxes
• Freight, loading/unloading, and other charges
• Payment milestones and credit terms

? Coordinate with Sales and Accounts teams for PI corrections, approvals, and closures

• 3. Quotation Knowledge & Validation (Sales Support)

  ? Candidate will not prepare quotations independently

• ? Must possess strong understanding of quotation structure and commercial components
• ? Review and validate quotations prepared by Sales / Technical teams for:

• Scope of supply / execution
• Technical specifications
• Commercial terms & conditions
• Taxes, transportation, and delivery timelines

? Identify discrepancies and coordinate corrections before PI generation or billing

? Maintain quotation approval workflows and version control

• 4. Documentation Checking & Control

• Purchase Orders / Work Orders
• Approved drawings and technical specifications
• Delivery challans, GRNs, and site acknowledgements

? Ensure documentation completeness and accuracy prior to invoice submission

? Maintain project-wise digital and physical document repositories

• 5. Coordination & Compliance

  ? Coordinate with Projects, Sales, Logistics, and Finance teams for smooth billing cycles

• ? Support GST compliance, invoice corrections, and credit/debit note adjustments
• ? Assist in project closure billing and final account settlement

• Required Skills & Qualifications

  ? Mandatory experience in construction, building materials, or project-based

• manufacturing
• ? Strong hands-on exposure to project-based billing
• Retail / distributor billing experience will not be considered

? Sound Understanding Of

• Proforma Invoice verification
• Quotation validation
• Contract-based billing processes
• Project documentation workflows

? Working knowledge of GST and invoicing regulations

? Strong proficiency in MS Excel (trackers, reconciliations, billing reports)

? Experience With ERP / Accounting Software Preferred

? High level of accuracy, attention to detail, and timeline adherence

• Ideal Candidate Profile

  ? Background exclusively from construction or building products industry

• ? Proven experience in project billing and commercial documentation
• ? Ability to manage multiple projects simultaneously
• ? Highly process-driven, compliance-focused, and detail-oriented
• ? Comfortable working as a support function alongside Sales and Project teams