Company Secretary

Role Overview

We are looking for a qualified and detail-oriented Company Secretary (CS) to join our Mumbai office. This role will oversee all corporate secretarial, regulatory, and governance functions and play a key role in supporting investor transactions and fundraising documentation as the company scales its operations in India and abroad.

Key Responsibilities

Secretarial & Corporate Compliance

• Manage statutory registers, company records, and minutes of Board, Committee, and General Meetings
• Prepare and file forms with the Registrar of Companies (ROC), including MGT-7, AOC-4, MGT-14, PAS-3, DIR-12, SH-7, etc.
• Draft resolutions, meeting agendas, notices, and minutes in accordance with the Companies Act, 2013
• Ensure timely filings and full compliance with MCA and other regulatory bodies

Fundraising & Transaction Support

• Support the CFO in preparing and reviewing fundraising documentation, including Share Subscription Agreements (SSA), Shareholders Agreements (SHA), board resolutions, and investor consents
• Coordinate cap table updates and share allotments (including CCPS/CCD instruments)
• Liaise with external counsel and investors for due diligence and documentation workflows
• Handle secretarial processes around valuation reports, Form PAS-3, and regulatory compliance for equity issuance

Share Capital & ESOP Administration

• Maintain updated shareholding records and cap tables
• Support design, rollout, and administration of ESOP plans, including drafting resolutions and filings
• Assist in managing share transfers and employee-related equity documentation

FEMA/FDI & Cross-Border Compliance

• Ensure compliance with FEMA regulations for foreign investments, including FC-GPR filings, FLA returns, and RBI correspondence
• Support in governance and regulatory compliance for international subsidiaries, where applicable

Internal Compliance & Governance

• Maintain compliance under Shops & Establishments Act, POSH, and other applicable laws
• Collaborate with Finance and HR teams for cross-functional compliance and audits
• Develop and maintain a compliance calendar and documentation archive

Required Qualifications

• Qualified Company Secretary (ICSI)
• 3-6 years of experience in corporate secretarial roles, ideally in a startup or VC/PE-backed company
• Strong knowledge of Companies Act, ROC/MCA procedures, and FEMA regulations
• Prior experience in managing equity raises, due diligence support, and investor documentation