Admin Executive

About the Role

We are looking for a highly organized and resourceful Admin Executive with proven experience in managing end-to-end office administration. The ideal candidate will take ownership of administrative operations, vendor coordination, travel management, facility upkeep, and employee lifecycle support, ensuring smooth and efficient workplace functioning.

Key Responsibilities

• Independently manage domestic and international travel arrangements, including flights, accommodations, ground transport, and visa coordination
• Oversee day-to-day office administration and ensure seamless operational support across departments
• Maintain and monitor office inventory (stationery, pantry supplies, IT assets, and equipment) with timely planning and restocking
• Source, evaluate, and coordinate with vendors and service providers for procurement of office supplies, IT equipment, and facility-related services
• Support employee onboarding and offboarding processes, including ID card issuance, access management, workspace readiness, and documentation
• Assist in planning and executing internal events, meetings, leadership visits, and employee engagement initiatives
• Act as the primary point of contact for facility management, ensuring proper upkeep, maintenance, and housekeeping standards
• Maintain accurate documentation and records related to procurement, travel bookings, vendor contracts, and employee movements
• Ensure compliance with internal administrative policies and help streamline processes for improved efficiency
• Provide proactive administrative and operational support to internal teams and leadership as required