Posted: 1 month ago
Posted: 1 month ago
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Job Description
Position Overview
We are seeking highly motivated, detail-oriented, and independent finance personnel who will be working out of our warehouses to join our team. This unique role serves as a crucial link between our Operations, Finance, and Administration departments. You will be responsible for end-to-end store management, ensuring inventory accuracy through regular cycle counts, and facilitating a smooth and timely invoice validation and submission process.
Key Responsibilities :
1. Store and Inventory Management :
- Oversee the receiving, inspection, storage, and dispatch of all materials, equipment, and finished goods.
- Maintain accurate and up-to-date records of all inventory movements using our ERP/inventory management system.
- Implement and manage an efficient warehouse layout to ensure optimal space utilization and easy access to stock.
- Conduct and lead regular cycle counts and periodic physical stock verification exercises.
- Investigate and resolve any stock discrepancies in a timely manner, reporting findings to management.
- Ensure proper handling and storage of materials to prevent damage, spoilage, or obsolescence.
- Report any exceptional events / items in the store to warehouse manager and finance manager
2. Invoice Validation and Financial Coordination :
- Receive and meticulously validate supplier invoices against Purchase Orders (POs) and Goods Receipt Notes (GRNs).
- Verify the accuracy of invoiced quantities, specifications, and pricing, flagging any discrepancies for resolution.
- Verify the accuracy of attendance registers, trip sheets, job work sheets and other related input documents such that they are consistent with the service invoices which have been raised.
- Liaise directly with the procurement, operations and finance teams to resolve issues related to incorrect invoicing or material delivery.
- Prepare documentation and formally submit validated invoices to the Finance department for payment processing, ensuring all deadlines are met.
- Maintain a clear and organized record of all submitted and pending invoices, and track their payment status.
3. Inter - departmental Coordination :
- Act as the central point of contact for all matters concerning warehouse stock and related invoices.
- Effectively coordinate with the Operations team to understand their material requirements and ensure timely availability.
- Communicate proactively with the Finance team to provide clarity on invoices and support the accounts payable process.
- Collaborate with the Administration team on logistics, vendor management, and facility upkeep.
- Generate and circulate regular reports on stock levels, inventory aging, consumption patterns, and invoice status to relevant stakeholders.
- Manage documentation for compliance and internal/external audits.
Skills
Accounts PayableComplianceLogisticsProcurementInventory ManagementVendor ManagementTeamsIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
About Company
Furlenco is a furniture rental company that offers a wide range of furniture for rent, including sofas, beds, wardrobes, dining tables, and more. They offer flexible rental plans and easy delivery and assembly services.
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