Operation Assistant - COO - Office

Job Summary

We are seeking a proactive and highly organized Operations Assistant to support the Chief Operating Officer (COO) in ensuring the smooth coordination of day-to-day operational activities across the organization. The ideal candidate will act as a central point of coordination between departments, assist in tracking operational priorities, prepare reports, manage documentation, and ensure timely execution of key initiatives.

This role requires excellent organizational skills, strong attention to detail, effective communication, and the ability to work in a fast-paced environment while maintaining confidentiality, managing the COOs calendar, coordinating cross-functional activities, and supporting operational excellence across departments.

Roles & Responsibilities

• Provide executive and administrative support to the COO.
• Coordinate daily operational activities across Production, Purchase, Stores, and Operations departments.
• Manage the COOs calendar by scheduling and coordinating meetings, appointments, and operational priorities to ensure effective time management and seamless execution of business activities.
• Track departmental action items and ensure timely follow-up and closure.
• Schedule meetings, prepare agendas, record minutes, and monitor action points.
• Prepare operational reports, dashboards, presentations, and management documentation.
• Maintain accurate records, files, and confidential business documents.
• Coordinate with cross-functional teams to ensure smooth communication and workflow.
• Support inventory, procurement, and production coordination by tracking updates and maintaining documentation.
• Assist in monitoring operational KPIs and preparing periodic performance reports.
• Organize travel arrangements, appointments, and calendars for the COO as required.
• Support implementation and documentation of operational processes, SOPs, and continuous improvement initiatives.
• Perform additional operational and administrative tasks assigned by the COO.

• Bachelors Degree in Business Administration, Commerce, Engineering, Operations Management, or a related field.
• MBA (Operations/General Management) will be an added advantage.

• 1–3 years of experience in Operations Coordination, Executive Assistance, Administration, or Project Coordination.

• Proficiency in Microsoft Office (Excel, Word & PowerPoint)
• Strong documentation and reporting skills
• Basic knowledge of operations, procurement, and supply chain processes
• Familiarity with ERP systems (preferred)
• Excellent communication and interpersonal skills
• Strong organizational, planning, and multitasking abilities
• Analytical thinking with problem-solving skills
• Attention to detail and time management
• Ability to coordinate effectively across cross-functional teams
• High level of professionalism, integrity, and confidentiality

Skills: operational activities,teams,operations,communication