HR Administrator

Growexx is seeking an HR Administrator to oversee the daily administrative functions of our office, ensuring efficiency, organization, and a smooth workplace environment. This role encompasses managing office supplies, coordinating meetings, handling documentation, and providing general support to staff and management. The Office Administrator is key to maintaining a productive and organized environment, supporting Growexxs broader business goals.

Key Responsibilities

• Ensure a well-organized and efficient office environment by stocking supplies, maintaining equipment functionality, and keeping the office space clean and well-arranged.
• Coordinate with vendors for office supplies, IT equipment, and maintenance services to support office needs.
• Provide administrative support to senior management and teams, including scheduling meetings, managing calendars, and preparing reports.
• Maintain employee files and records in electronic and paper form.
• Must be good in and provide support to team in Payroll related work, compensation and benefit plans.
• Organize and maintain files, records, and databases with an emphasis on accuracy, confidentiality, and easy retrieval.
• Serve as the first point of contact for visitors, clients, and employees, managing all incoming and outgoing communications.
• Support the planning and logistics for company events, meetings, and conferences, including venue booking, catering, and transportation arrangements.
• Collaborate with IT and facilities teams to ensure office equipment is functional, including managing security systems and protocols.
• Oversee procurement processes, manage purchase orders, and assist with office budget management and tracking.
• Ensure compliance with health and safety regulations, organize safety drills, and manage office first aid supplies.
• Arrange travel and accommodation for staff, preparing detailed travel itineraries when needed.
• Maintain employee files and records in electronic and paper form

Key Skills

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management tools.
• Ability to manage time effectively and work well under pressure.
• Problem-solving abilities and resourcefulness to handle administrative challenges.
• Familiarity with IT infrastructure and office equipment.
• Experience using administrative management software (e.g., Teams, Slack, Google Workspace).
• Knowledge of budgeting, procurement, and vendor management.
• Must understand HR functions and have experience in payroll management.

Education and Experience

• Bachelors degree in business administration, Office Management, or related field (preferred but not mandatory).
• 4+ years of experience in office administration or related roles, preferably in the IT or technology sector.

Analytical and Personal skills

• Good Communication skills in English both written and verbal.
• Candidate must possess good listening skills, confidence, multitasking ability, time management skill.
• Attention to details.
• Positive and cheerful outlook.