HR & Recruitment Administrator (Junior) (m/f/d)

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Location: Abu Dhabi, UAE
Department: Human Resources / Talent Acquisition
Reporting To: Talent Acquisition Lead / HR ManagerJob Purpose
The HR & Recruitment Administrator supports the Talent Acquisition and HR teams by coordinating recruitment activities, managing interview schedules, screening candidates, and ensuring a smooth and efficient hiring process. This role plays a key part in delivering a positive candidate experience while maintaining accurate records and supporting day-to-day HR operations.Key Responsibilities
Recruitment Coordination & Administration

• Support end-to-end recruitment processes for entry-level and mid-level roles.
• Post job advertisements on internal systems, job boards, and social platforms.
• Track applications and maintain an updated candidate database.
• Prepare recruitment documentation including job descriptions, interview packs, and offer letters.

Candidate Screening

• Conduct initial CV screening against role requirements and shortlist suitable candidates.
• Perform telephone screenings to assess candidate suitability, availability, and expectations.
• Coordinate with hiring managers to align on candidate profiles and feedback.
• Maintain accurate screening notes and candidate assessments.

Diary & Interview Management (Core Focus)

• Manage complex interview scheduling across multiple stakeholders and time zones.
• Coordinate availability of hiring managers, interview panels, and candidates.
• Send interview invitations, confirmations, and reminders.
• Arrange meeting rooms, virtual interview links, and logistics.
• Ensure seamless coordination and communication throughout the interview lifecycle.

Stakeholder & Candidate Communication

• Act as the first point of contact for candidates throughout the recruitment process.
• Provide timely updates on application status and interview outcomes.
• Maintain professional and positive communication with internal stakeholders and external applicants.

HR Administration Support

• Maintain employee and candidate records in HR systems (HRIS/ATS).
• Ensure documentation is complete, accurate, and compliant with company policies.
• Assist with onboarding processes including document collection and induction scheduling.
• Support general HR administrative tasks as required.

Reporting & Data Management

• Maintain and update recruitment trackers and dashboards.
• Generate reports on recruitment activity, time-to-hire, and pipeline status.
• Ensure data accuracy and confidentiality at all times.

Qualifications & Education

• Bachelor's degree or diploma in Human Resources, Business Administration, or related field.
• Relevant HR or recruitment certifications (a plus but not essential).

Experience

• 0-2 years of experience in HR, recruitment, or administrative roles.
• Internship or exposure to recruitment or HR operations is advantageous.
• Experience working in a corporate or fast-paced environment is preferred.

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with Applicant Tracking Systems (ATS) or HR systems (preferred).
• Strong calendar management skills using Outlook or similar tools.

Core Competencies

• Exceptional organizational and time-management skills.

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• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Customer service mindset with a focus on candidate experience.

Behavioral Competencies

• Professionalism and confidentiality in handling sensitive information.
• Proactive and responsive approach to work.
• Collaborative team player with a positive attitude.
• Adaptability and willingness to learn.

Working Conditions

• Office-based role in Abu Dhabi.
• Standard working hours with flexibility during peak hiring periods.

About The Client
Our client is a global hub for sustainability and innovation, driving renewable energy and clean technology initiatives. The organization is committed to developing talent and fostering a collaborative, forward-thinking work environment.Key Performance Indicators (KPIs)

• Time-to-schedule interviews
• Candidate experience and feedback
• Accuracy of recruitment data and records
• Efficiency in diary management and coordination
• Screening turnaround time

Halian