Executive Assistant

Company Profile

HB+ is more than a health and wellness brand—it’s a movement to make fitness fun, inclusive, and transformative. Founded by Subhadeep (“Happy Boy”) and Selina, HB+ has been redefining fitness for over four years. We’ve moved beyond traditional ideals like abs and zero-figures, focusing instead on personalized health journeys that include strength, agility, flexibility, self-defense, and mental well-being.

Our philosophy is simple: True health is a balance of body, mind, and gut. We’ve built a flexible, 24/7 online ecosystem that empowers busy professionals to prioritize their health without sacrificing their schedules. Whether it’s live-guided workouts, nutrition advice, or mental health support, HB+ is committed to helping people lead healthier, happier lives.

Now, we’re taking the next step with HOP (An HB+ Studio)—our first physical space where our online values come to life. HOP will be a hub for innovation, community, and creating a lifestyle that inspires people to prioritize their well-being.

Fun fact: The “+” in HB+ represents our belief that fitness goes beyond physical health. It’s about mental clarity, emotional stability, and gut health—all combining to create holistic happiness. It is also inspired from the red cross symbol signifying health care and health aid.

Why Join Us?

At HB+, we are looking for growth-oriented individuals who thrive on challenges and see opportunities in problems. If you believe in creating solutions, contributing meaningfully to teams, and constantly evolving, we want you on our journey.

Here, you’ll be part of a culture that values innovation, teamwork, and personal development. HB+ isn’t just about fitness—it’s about creating impact, whether it’s for our clients, our team, or the communities we touch.

Position Overview

Experience Level: Fresher to 01 Years

Salary: 2.5 Lakhs - 3 Lakhs P.A.

Employment Type: Full-Time Work from Office

Location: Bhubaneswar

Job Role

We are in search of a highly organized and proactive Executive Assistant to provide essential support to our executives. This role involves managing executive calendars, preparing documents, handling communications, business research and ensuring the smooth operation of daily tasks. The ideal candidate will excel in a fast-paced environment and demonstrate exceptional organizational and communication skills.

Key Responsibilities

• Calendar Management: Coordinate and optimize the founders’ calendars, ensuring efficient scheduling of appointments, meetings, and events based on priorities.
• Meeting Preparation: Facilitate meeting readiness by preparing agendas, organizing necessary documents, and ensuring availability of presentation materials.
• Email and Document Management: Manage and prioritize incoming and outgoing correspondence to maintain timely and efficient communication. Oversee the organization of critical documents and files for easy accessibility and reference.
• Documentation: Draft, edit, and prepare a variety of professional documents including correspondence, reports, and meeting minutes with precision and attention to detail.
• Stakeholder Engagement: Actively follow up with stakeholders to ensure that commitments made by the executives are tracked and fulfilled effectively.
• Business Deck Preparation: Develop, design, and update business decks and presentations that incorporate relevant data and strategic insights for executive review and decision-making.
• Liaison with Government and Regulatory Bodies: Serve as the point of contact for liaising with government organizations such as Startup India, Municipal Corporations, MSME departments, and the GST department, ensuring compliance and facilitating necessary documentation.
• Business and Market Research: Conduct comprehensive research to support business strategy development, including market trends, competitor analysis, and potential growth opportunities.
• Travel and Event Coordination: Manage all aspects of business travel and event planning, including itinerary development, lodging, transportation, and meeting coordination.
• Project Management: Take on project oversight responsibilities to ensure timely delivery and accuracy. This involves coordinating with various stakeholders, managing timelines, and addressing potential issues throughout the project lifecycle.
• Strategic Support: Act as a strategic partner by providing research and analytical support to aid in decision-making. This includes preparing briefing materials for meetings and synthesizing information into actionable insights.
• Gatekeeping: Manage communication flow to ensure that the executive is only dealing with the most important issues. This includes screening calls and emails, managing access to the executive, and prioritizing appointments and contacts.
• Financial Management: Oversee certain financial processes such as expense reporting and budget tracking.
• Personal Assistance Tasks: Depending on the level of support the executives require, handle personal tasks to better manage their professional and personal commitments.
• Technological Proficiency: Maintain a high level of proficiency with various office technology platforms and corporate tools to ensure efficient management of digital documents, presentations, and communication.

• Qualification: A master’s degree in business administration (MBA) or a related field is required.
• Experience: 0-1 years of experience in related field.
• Skills:
• Proficiency in Google Workspace, especially Google Sheets and Drive
• Knowledge of working with Canva or any other similar tool.
• Well organized and good clarity of thoughts.
• Stay active on current affairs with interest in research.
• Ability to handle confidential information with discretion.
• Capacity to work independently and collaboratively in a dynamic environment.
• Personal Traits:
• Quickly adapts to new situations and changing priorities without losing focus on assigned tasks.
• Remains calm and composed under pressure, capable of handling unexpected challenges with a steady demeanor.
• Maintains confidentiality with the utmost discretion and integrity, crucial for handling sensitive information.
• High level of emotional intelligence to manage personal interactions effectively both within and outside the company.
• Excellent communication and interpersonal skills.
• Detail-oriented with excellent organisational and time-management abilities.
• Team player with a positive attitude and strong problem-solving skills.
• Ability to unlearn outdated practices and adopt new ones.
• Skilled in providing and receiving constructive feedback.

• Annual Leaves
• Health Insurance
• Complimentary health studio/online workout membership
• A supportive and energetic work environment
• Competitive salary and performance-based incentives
• Opportunities for growth and career advancement in the fitness industry

• Carefully read the JD and apply for the role.
• On receipt of the application, the HR Team shall send a simple questionnaire test/assignment for screening round.
• A subject matter Telephonic/Personal Interview of qualified candidates will be conducted after the evaluation of the questionnaire.
• A final round of interviews with the founders will be conducted.
• Selected candidates shall be intimated via mail directly by the HR Team and the orientation process will follow.
• Post intimation and dispatch of offer letters, the on-boarding process will begin.