Administration Specialist

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Mission Statement

Facility & Shift Enablement: Ensure seamless 24x7 facility and administration support, aligned to shift-based manufacturing operations. Transport & Workforce Access: Provide safe, reliable, and timely transport solutions, especially for shift employees including women workforce. Employee Experience: Deliver high-quality workplace services (canteen, hygiene, security, amenities) to support productivity and well-being.

Compliance & Governance: Ensure full adherence to statutory requirements, safety norms, and internal governance standards.

How you'll make an impact

• Manage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).
• Own and ensure shift-wise transport management,
• Route planning and optimization based on shift timings, Safe and punctual pick-up/drop services
• Special focus on late evening/night shift transport for women employees as per statutory and company guidelines
• Ensure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.
• Oversee canteen operations across shifts, ensuring:
• Availability of meals/snacks aligned to shift timings
• Hygiene, FSSAI compliance, and quality standards
• Nutritional adequacy for shopfloor workforce
• Ensure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.
• Manage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.
• Drive compliance with statutory requirements:
• Contract Labour (Regulation & Abolition) Act
• Karnataka Shops & Establishment / Factory Act provisions (where applicable for welfare & transport)
• Canteen, transport, and labour license requirements
• Lead strong vendor governance, including:
• Transport, canteen, and facility vendors
• SLA definition, performance reviews, and cost optimization
• Ensuring manpower discipline and compliance from contractor workforce
• Ensure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.
• Partner with HR and EHS to support:
• Drive cost control and budgeting for admin services, focusing on efficiency in transport utilization and vendor spend.
• Lead continuous improvement initiatives
• Supervise admin team and contractor workforce, ensuring shift coverage and service continuity
• Drive performance management and accountability for admin staff and vendors
• Build a service-oriented and responsive culture, especially for shift workforce requirements
• Ensure discipline, compliance, and safety adherence across all admin-managed services.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business

Your Background

• Bachelor’s degree (Administration / Commerce / Engineering preferred)
• 5–8 years of experience in factory administration / facility management in a shift-based manufacturing environment
• Hands-on experience in transport management for shift operations (mandatory for Mysore context)
• Strong knowledge of contract labour compliance, vendor management, and statutory requirements
• Good stakeholder management and problem-solving skills
• Proficiency in SAP / MS Office tools
• Proficiency in both spoken & written English language is required.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.