Executive Assistant To The COO

Executive Assistant to COO for an MNC organization in Koregaon Park, Pune

Job SummaryThe Assistant to the COO provides sectoral, administrative, and business support. The role requires strong analytical, coordination, and planning capabilities while ensuring timely and accurate information flow. The incumbent must handle confidential information with discretion, adapt to evolving technologies, and perform administrative and operational tasks with minimal supervision. Strong

communication, organizational, and research skills are essential.Key

Responsibilities

1. Administrative & Executive Support (50%)

• Provide comprehensive administrative and secretarial support to the COO
• Manage calendars, travel arrangements, expense claims, hotel bookings, and local transportation.
• Coordinate meetings, internal activities, and cross-department communication.
• Prepare presentations, correspondence, reports, and maintain databases.
• Organize teleconferences, video conferences, and visitor arrangements.
• Manage filing systems, documentation, and records (physical & electronic).

2. Meeting & Committee Coordination (25%)

• Organize and coordinate Asia Committees and management meetings.
• Record, transcribe, and distribute meeting minutes.
• Manage visitor interactions and official meeting logistics.
• Support follow-up actions and documentation.

3. Business & Project Support (20%)

• Assist in drafting business reports, analysis, work plans, and memoranda.
• Track and follow up on ongoing projects assigned by the COO.
• Prepare contracts, correspondence, and confidential documentation.
• Liaise with facilities, IT, and external vendors/contractors.
• Prepare expense reports and maintain confidential records.

4. Additional Support (5%)

• Provide translation support for documents, announcements, and emails.
• Support task list preparation and follow-up activities.
• Perform additional assignments as directed by the COO.

Knowledge & Skills

• Fluent in written and spoken English (Italian language skills are an advantage).
• High level of discretion and confidentiality.
• Strong organizational, analytical, and time-management skills.
• Detail-oriented, accurate, and reliable.
• Strong customer service mindset and problem-solving ability.
• Proficient in office technology and internet research tools.
• Ability to multitask, work independently, and adapt to changing priorities.
• Familiarity with administrative best practices and procedures.

Education & Experience

• Postgraduate degree in Business Administration or related field.
• 3-5 years experience in an executive assistant or administrative role.
• Experience in a multinational environment preferred.

Work Environment & Expectations

• The candidate should possess the ability to effectively manage multiple priorities and interruptions.
• Maintain confidentiality and professionalism at all times.
• Support senior leadership with high responsiveness and accuracy.

• Our clients offer excellent salaries and career growth prospects.
• The position is expected to be closed in 2 weeks.
• If interested, please mail your Resume to prakash@impsmanagement.com, Ref: EA, Koregaon.