Executive Assistant

About Jaipur Rugs

JAIPUR is a spiritually charged organization, globally renowned for its hand-knotted rugs and the responsible way they are woven, contributing to the socio-economic development of thousands of artisans across rural India. Our high-quality products are exported to over 25 countries, setting global trends in the home furnishing market. As a living organization, JAIPUR constantly endeavours to excel on the divine path by championing conscious business practices throughout its value chain, connecting grassroots weavers with global customers.

Position Overview

We are looking for a well-organized and proactive Executive Assistant to support the Director of Jaipur Rugs. This role involves managing the Directors schedule, communications, and priorities, while ensuring smooth coordination of meetings, travel, and high-level organizational tasks. The EA will act as the Directors shadow, enabling him to focus on strategic initiatives and organizational growth.

Key Responsibilities

• Manage and coordinate the Directors schedule, meetings, interviews, and events with timely follow-ups.
• Prepare a dynamic daily/weekly/monthly/annual work calendar, prioritizing critical tasks while maintaining flexibility.
• Organize internal staff and external client meetings, preparing detailed briefs and research notes.
• Ensure all appointments, meetings, and events are well-organized and conducted smoothly.
• Maintain confidentiality of all communications, reviewing and responding to emails as directed.
• Prepare agendas, minutes of meetings, and follow-up action trackers.
• Draft, proofread, and edit outgoing correspondence, proposals, press releases, and marketing materials.
• Coordinate travel arrangements (flights, hotels, transportation) and maintain a monthly travel summary.
• Observe employee behaviour and attitudes, providing feedback to the Director when required.
• Support the Director by ensuring focus on strategic priorities, avoiding involvement in minor operational issues.
• Understand the product, process, people, and philosophy of Jaipur Rugs to act as a thought partner.
• Maintain records of key meetings, decisions, and outcomes for ready reference.
• Play an active role in grievance resolution and ensure follow-up on pending matters.

Academic & Professional Qualifications

• Prior experience as an Executive Assistant / Personal Assistant / Chief of Staff or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, MIS) and web research.
• Excellent documentation and communication skills in English and Hindi.
• Tech-savvy, with an ability to leverage the latest AI tools for productivity and efficiency.

Personal Attributes

• Strong sense of urgency and ownership.
• Excellent organizational and multitasking abilities.
• Empathetic, devoted, and aligned with Jaipur Rugs values of love and purpose.
• Proactive, self-starter, and solution-oriented.
• Strong interpersonal and people management skills.
• Ability to anticipate, mitigate, and resolve problems effectively.