Human Resources Operations Specialist

Role Brief

Kapiva is scaling rapidly with a clear path to IPO in the next 2–3 years. We are hiring an HR Operations Lead to own and build a high-quality HR operations and governance engine simple, compliant, and audit-ready by design.

This is a hands-on, high-ownership role for someone who can independently run HR operations end-to-end, bring structure to complexity, and build processes that scale with the business while leading a team of 1–2 individuals.

What You Will Own

HR Operations

• End-to-end employee lifecycle (hire to exit) with clear SLAs and strong process discipline
• Standardization of HR processes across teams and locations
• Continuous simplification of workflows to improve speed, accuracy, and scalability

Payroll & Controls

• Accurate and timely payroll with strong validation and maker-checker controls
• Ownership of statutory compliance (PF, ESI, PT, TDS)
• Close coordination with Finance on reporting, reconciliations, and audits

Compliance & Risk

• End-to-end ownership of labor law compliance
• Build a structured, trackable compliance framework with zero surprises
• Maintain documentation and readiness for audits and inspections

Audit & IPO Readiness

• Ensure all HR processes are well-documented, traceable, and audit-ready
• Support internal audits, due diligence, and closure of observations
• Build process discipline aligned with IPO expectations

HR Experience & Reporting

• Ensure high data accuracy and reliable HR reporting
• Deliver a responsive and consistent HR experience across employee touchpoints

Team Ownership

• Manage and develop a lean HR operations team
• Set clear KRAs and drive accountability
• Operate with high independence while collaborating cross-functionally

What Were Looking For

• 7–10 years of experience in HR with strong exposure to HR operations, payroll, and compliance
• MBA mandatory
• Experience managing HR operations for 500+ employees (1000+ exposure is a plus)
• Strong understanding of Indian labor laws and statutory compliance
• Experience in fast-growing or structured environments preferred

What Sets You Apart

• Strong ownership mindset; able to run things independently
• Ability to simplify processes and reduce operational complexity
• Detail-oriented with a strong focus on accuracy and control
• Comfortable working with Finance, Legal, and auditors
• Execution-focused with the ability to scale systems and processes

Success in This Role (12–18 Months)

• HR operations are standardized and running smoothly with minimal dependency
• Payroll and compliance are accurate, timely, and audit-ready
• Processes are simpler, faster, and more scalable
• The function is well-prepared for future audit and IPO requirements