Office Manager

Office Manager

**IMMEDIATE START DATE**

Keep LINKVIVA Running Smoothly Across Three Locations!

About Us

At LINKVIVA, we don’t just create events—we craft unforgettable experiences that leave a lasting impact. As a leading experiential agency in the Middle East, we pride ourselves on delivering operational excellence across every aspect of our business. Our offices in Dubai, Abu Dhabi, and Saudi Arabia are hubs of creativity, innovation, and seamless collaboration.

Why You Should Join Us

• office building Multi-Site Leadership – Oversee operations across Dubai, Abu Dhabi, and KSA.
• rocket Dynamic Operations – Play a crucial role in ensuring smooth office functionality and compliance.
• handshake People-Centric Culture – Foster a welcoming, organized, and efficient workplace environment.

About the Role

As Office Manager, you will be responsible for overseeing the daily operations, facilities management, vendor coordination, and administrative support across LINKVIVA’s three regional offices. You will ensure every workspace is professional, compliant, welcoming, and fully operational, enhancing both employee productivity and client impressions.

What You’ll Do

• Manage Office Operations & Facilities – Ensure all offices are clean, organized, and compliant; maintain contracts, insurance, and maintenance records.
• Conduct Regular Office Audits – Perform biweekly audits at the Abu Dhabi office and maintain regular oversight with KSA representatives, submitting action-driven reports.
• Handle Landlord Relations – Manage rental renewals, maintenance negotiations, and property management liaison across all locations.
• Supervise Office Support Staff – Oversee office boys, manage daily task completion, and maintain inventory of supplies and office equipment.
• Manage Visitor Experience – Ensure a professional guest experience, oversee visitor logs, and manage meeting room scheduling and hospitality standards.
• Maintain Documentation & Compliance – Keep all facility contracts, insurance, and operational records updated and accessible.

About You

• check mark Operations Expert – Deep understanding of office management, facilities coordination, and vendor oversight.
• check mark Highly Organized & Detail-Oriented – Able to manage multiple locations and keep operations running smoothly.
• check mark Strong Communicator & Negotiator – Skilled in handling property managers, suppliers, and internal stakeholders.
• check mark Proactive & Solutions-Driven – Anticipates needs, solves problems, and takes ownership of all office matters.
• check mark Professional & People-Focused – Dedicated to fostering a productive, organized, and welcoming environment.

What You Need to Apply

• check mark button Bachelor’s degree in Business Administration, Facilities Management, or related field.
• check mark button Minimum 5 years’ experience in office management or facilities coordination roles.
• check mark button Proficiency in MS Office Suite (Word, Excel, Outlook).
• check mark button Fluent in English (Arabic is a plus).
• check mark button Strong interpersonal, negotiation, and organizational skills.

What Will Set You Apart

• star Facilities Management Essentials Certification.
• star Office Safety and Compliance Training.
• star Experience managing multiple office locations.
• light bulb Ready to be the operational backbone of a dynamic, creative agency? Join LINKVIVA and keep our offices running at peak performance!