Executive Assistant To Head Of Hyper Automation & Process Excellence

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Job Title: Executive Assistant & Communications Coordinator

Position Summary

The Executive Assistant & Communications Coordinator provides dedicated support to senior leaders through a combination of executive administration, communication management, stakeholder coordination, and event support. The role is responsible for ensuring smooth leadership operations, enabling effective communication across the organization, and supporting the planning and execution of leadership meetings, visits, town halls, and engagement activities.

Your Role:-

Executive Assistant Support

• Manage executive calendars, appointments, and meeting schedules.
• Coordinate travel arrangements, visitor management, and other administrative activities.
• Prepare presentations, reports, briefing materials, and meeting documentation.
• Organize and maintain records, correspondence, and confidential information.
• Support leaders in managing priorities and ensuring timely follow-up.

Leadership Meeting Management

• Coordinate leadership team meetings and governance forums.
• Prepare and distribute agendas, pre-read materials, and meeting minutes.
• Track action items, decisions, and follow-ups, ensuring closure within agreed timelines.
• Liaise with stakeholders to gather updates and prepare status reports for leadership reviews.

Internal Communications

• Draft and coordinate leadership communications, organizational updates, announcements, and employee messages.
• Support the development and dissemination of communication materials for key business initiatives.
• Ensure consistency of messaging and adherence to organizational communication standards.
• Coordinate communication plans for leadership visits, town halls, and employee engagement activities.

Event & Engagement Coordination

• Support the planning and execution of leadership visits, town halls, team meetings, workshops, and employee engagement events.
• Prepare event agendas, speaker notes, communication plans, and briefing packs.
• Coordinate logistics, stakeholder communication, and event schedules to ensure seamless execution.
• Partner with internal teams to drive employee engagement and leadership visibility initiatives.

Stakeholder Coordination

• Act as a key point of contact between leadership and internal/external stakeholders.
• Facilitate effective communication and collaboration across teams and functions.
• Support special projects and initiatives as assigned by leadership.

Who you are

• Bachelor's degree in Business Administration or a related field.
• Relevant experience in Executive Assistant, Communications, Administration, or Business Support roles.
• Excellent written and verbal communication skills. Strong organizational and coordination abilities with attention to detail.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• High level of professionalism, discretion, and stakeholder management skills.

Key Competencies

• Executive Administration
• Internal Communications
• Content Drafting & Messaging
• Event & Engagement Coordination
• Stakeholder Management
• Planning & Organization
• Follow-up & Execution Excellence
• Confidentiality & Professional Judgment